Admin Specialist Assoc Health

Provide highly responsible and skilled operational support to the Division of Surgical Oncology. Perform administrative support for three Surgical Faculty within the Section of General Surgery, Division of Surgical Oncology. This position also provides educational and administrative support for the Polly Cheung Breast Surgical Oncology Fellowship, Center for Surgical Trials Clinical Fellowship, and the Surgical Oncology T32 federal training grant.

• Exercise initiative, independent judgment, diplomacy, a service-oriented attitude, and follow-through in providing general administrative support; including excellent attention to detail, the ability to prioritize and meet deadlines in a timely fashion.
• Screen, prioritize, and route all written, electronic correspondence, telephone calls, and verbal requests responding and/or acting on behalf of faculty as appropriate.
• Work in conjunction with the General Surgery call center and nursing staff to organize clinic grids, operative dates, and facilitate patient access.
• Maintain faculty calendars, interviews, and other appointments/engagements as directed.
• Responsible for creating and/or coordinating teaching round schedules, resident interviews, and Journal Club.
• Support and prepare faculty affairs documentation (re-credentialing, promotion packets, references, renew licensures, certifications, memberships, subscriptions, etc.).
• Execute complex travel arrangements for faculty.
• Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways.
• Track monthly expenditures including faculty spending on research accounts.
• Reconcile Statement of Activity for CME and other project/grants and accounts as assigned.
• Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters.
• Cross cover breaks and vacations with team of Administrative Assistants across the Section of General Surgery.
• Surgical Oncology Fellowship Program Coordination.
• National Institutes of Health T32 Administration.
• Soft Tissue Clinical Trials Program Administration.
• Perform other duties as assigned.

Required Qualifications

• Bachelor's Degree and 2-4 years of relevant experience OR high school/GED and 6 - 8 years of professional administrative level work experience.
• Must have exceptional written and verbal interpersonal communication skills.
• Demonstrated experience delivering excellent customer service.
• Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required.
• Must be able to work independently with minimal supervision and as part of a dedicated team.
• Ideal candidate will have experience working in a team-oriented atmosphere and can manage a fast-paced work environment with the ability to promote professional relationships within a team environment.
• Attention to detail is essential.
• Must be proficient in use of PC and software including Microsoft Word, Excel, PowerPoint, Acrobat and Acrobat Reader.

Preferred Qualifications

• Experience with MiChart, Emburse Expense Reporting, project or program support experience, and Human Resource Management System.