Admin Support Coordinator (Temporary)
Position Introduction:
Oversees and provides professional administrative support, financial management and budget planning for the department.
- Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
- Oversees records maintenance, to include but not limited to inventory, personnel, and office files.
- Submits all paper PAF, EPAF, EDR, travel, and PET's.
- Update time supervisor approver in PeopleSoft, assign required trainings, and run reports.
- Manages approval process for payroll, leave accounting/reporting, and other financial matters
- Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations.
- Assists with coordination and planning of program hosted events and programs/logistics.
- Negotiates with contractors and vendors.
- Selects, supervises, trains and evaluates performance of assigned staff.
- Coordinates and executes department events.
- May maintain budget and grant administration, account reconciliation, Pcard management, and OU Foundation funds.
- Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
- May prepare and reconcile Grant / Foundation reports and verify cash balance in accounts.
- Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.
- Performs various duties as needed to successfully fulfill the function of the position
Required Education and Experience:
- 12 months office, clerical or administrative experience.
- High School Diploma or GED.
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