Salary: $39,838.00 - $46,869.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2706552
Closing: 9/27/2026 11:59 PM Mountain
Location: Main Campus - Orem
Division: VP Academic Affairs
Position Announcement
This role offers the opportunity to make a meaningful impact by
supporting the daily operations and continued success of the Melisa
Nellesen Center for Autism at Utah Valley University. As an
Administrative Assistant, you will serve as a trusted resource for
leadership and staff, helping coordinate programs, special events,
and essential business functions that support individuals and
families. This position is ideal for someone who enjoys
organization, problem-solving, and working collaboratively in a
mission-driven environment where their contributions directly
support important community-centered services.
The successful candidate will gain experience in a wide range of
administrative and operational responsibilities, including budget
support, facilities scheduling, database and records management,
inventory oversight, and event coordination. With opportunities to
train and support student employees and staff, this role offers
professional growth, meaningful collaboration, and the chance to
develop valuable skills in higher education administration. For
individuals who are adaptable, detail-oriented, and energized by a
dynamic workplace, this position provides a rewarding opportunity
to contribute to a respected university center while helping ensure
its programs and services run smoothly and effectively.
Summary of Responsibilities
- Performs difficult and confidential administrative duties,
including composing routine correspondence, record-keeping,
minute-taking, coordinating NB maintenance facilities requests,
procurement, catering, and facilities scheduling.
Informs students, faculty, community about upcoming events and
services of the Center. Coordinates and facilitates events; handles
all phone calls, e-mails, and walk-in traffic. Collaborates with
MNCA staff to support all Center operations.
Performs financial activities for the Center, including
new-hire paperwork, ePAFs, requisitions, purchase orders, travel,
etc. Assists the Director with maintaining a balanced budget for
individual programs, grants, and the Center as a whole.
Maintains inventory of office equipment and supplies. Maintains
organization of communal work, classroom, and event spaces.
Supervises student workers and office support.
Performs other job-related duties, as assigned.
Qualifications / Licenses / Certifications
Graduation from an accredited institution with a bachelor's degree
related to the Summary of Duties; OR any combination of education
and/or experience totaling four years.
For Example:
- Bachelor's degree in a related field
- OR an associate degree in a related field + 2 years of related
work experience
- OR 1 year of college coursework in a related field + 3 years of
related work experience
- OR 2 years of college coursework in a related field + 2 years
of related work experience
- OR 3 years of college coursework in a related field + 1 year of
related work experience
- OR 4 years of related work experience
Preferred Qualifications:
- Two years of experience related to the Summary of Duties in a
higher education setting.
- Experience using Banner9, ePAFs, NeoEd, and Wolverine
Marketplace.
Required Application Materials:
Knowledge / Skills / Abilities
Knowledge
- Knowledge of best practices in office support and
technology.
- Administrative knowledge of office methods, techniques,
practices, and procedures.
- Knowledge in the use of computers and computer software
applications including word processing, spreadsheets, email,
internet, databases, and presentations (Microsoft Office
Suite).
- Knowledge in the preparation and monitoring of departmental
financial transactions and budgets.
- Knowledge of FERPA and HIPAA.
Skills
- Skills in office methods, techniques, practices, and
procedures.
- Skills in the use of computers and computer software
applications, including word processing, spreadsheets, email,
internet, databases, and presentations.
- Skills in the preparation and interpretation of reports,
charts, graphs, and tables.
- Strong interpersonal, problem-solving, and decision-making
skills.
- Exceptional customer service skills and phone
etiquette.
- Strong written and verbal communication skills.
- Skills in meeting and working with people of all backgrounds
and varying disabilities.
Abilities
- Ability to establish and maintain positive interactions and
relationships with stakeholders.
- Ability to exercise independent judgement and decision-making
under minimum supervision.
- Ability to work independently on a multi-task level, prioritize
and follow projects through to successful completion.
- Ability to maintain confidentiality at all times.
- Ability to perform a variety of administrative support duties
with minimal supervision.
- Ability to follow verbal and written procedures and
instructions.
- Ability to demonstrate professional demeanor.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's
qualifications and ability to perform the job without regard to
race, color, religion, national origin, sex, sexual orientation,
gender identity, gender expression, age (40 and over), disability,
veteran status, pregnancy, childbirth, or pregnancy-related
conditions, genetic information, or other bases protected by
applicable federal, state, or local law.
To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5482696/admin-support-iii-center-for-autism
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