Networks and develops working relationships across university departments. Coordinates the processing of department financial documents including requisitions, purchase orders, travel requests, index tracking and reconciliation budget balances, etc. Coordinates with payroll and human resources departments to process employment postings, TIMS, ePAFs, new hire paperwork, and submission. Maintains inventory of office equipment and supplies. Monitors and reconciles departmental expenditures.
Provides ongoing communication to prospective students and
applicants. Meets with students and answers basic questions. May
review incoming confidential documents for graduate applications.
Key contact to attend career and graduate fairs, tabling events,
etc. where prospective students attend.
Works with office personnel in planning and executing events
for prospective students, current students and alumni.
Performs miscellaneous job-related duties as
assigned.
Qualifications / Licenses / Certifications
Standard high school diploma or equivalent plus four years of
previous administrative experience with related key roles and
responsibilities is required.
Prefer an associate's degree or higher in business or other
administrative field.
Preferred Qualifications
Previous experience planning events, meetings and projects is
preferred.
Knowledge / Skills / Abilities
Knowledge
- Knowledge of administrative office methods, techniques,
practices and procedures.
- Knowledge of basic accounting and budgeting
procedures.
- Knowledge of Microsoft Office Suite of applications (i.e.,
Excel, Word, PowerPoint, Access, Outlook, MS Teams), and other
software applications such as Google Drive, Dropbox, and
Explorer.
- Knowledge of spreadsheets and experience with database
management.
Skills
- Skills in office methods, techniques, practices and
procedures.
- Skills in the use of computers and computer software
applications including word processing, spreadsheets, email,
internet, database, and presentations.
- Skills in the preparation and interpretation of reports,
charts, graphs, and tables.
- Skills in interpersonal communication, problem-solving and
decision making.
- Skills in customer service and phone etiquette.
Abilities
- Ability to work independently.
- Ability to perform a variety of administrative support duties
with minimum supervision.
- Ability to effectively communicate with students and others,
network and represent department at events.
- Ability to follow verbal and written procedures and
instructions.
- Ability to communicate effectively, verbally and in
writing.
- Ability to work effectively with people from a variety of
backgrounds.
- Ability to coordinate and assist in the preparation and
monitoring of departmental financial transactions.
- Ability to multi-task, prioritize and follow projects through
to successful completion.
- Ability to maintain confidentiality with sensitive
information.
- Ability to maintain calendars and schedules and track multiple
projects simultaneously.
- Ability to follow verbal and written procedures and
instructions.
- Ability to demonstrate professional demeanor and
poise.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's
qualifications and ability to perform the job without regard to
race, color, religion, national origin, sex, sexual orientation,
gender identity, gender expression, age (40 and over), disability,
veteran status, pregnancy, childbirth, or pregnancy-related
conditions, genetic information, or other bases protected by
applicable federal, state, or local law.
To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5449875/admin-support-iii-graduate-program
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