Salary: $39,838.00 - $46,869.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2706533
Closing: 9/30/2026 11:59 PM Mountain
Location: Main Campus - Orem
Division: VP Academic Affairs
Position Announcement
This position offers the opportunity to play a central role in
supporting the success of a dynamic academic department at Utah
Valley University. As the Admin Support, you will serve as a key
resource for faculty, staff, adjunct instructors, and students
while managing a wide range of administrative, financial, and
operational functions. The role provides meaningful variety and
responsibility, including coordinating departmental activities,
overseeing budgets and purchasing, supporting human resources
processes, organizing events and meetings, and ensuring the smooth
day-to-day operation of the department.
In addition to developing expertise in university systems and
processes, you will have the opportunity to build skills in
leadership, project coordination, financial management,
communications, and supervision. This position offers a
collaborative work environment where strong organizational and
problem-solving abilities are highly valued. By maintaining
department communications, supporting academic initiatives, and
helping create a positive and efficient experience for students and
employees, you will make a visible and lasting contribution to the
department's success and the university community.
Summary of Responsibilities
Perform advanced and confidential administrative duties. Maintain up-to-date knowledge of university policies and procedures. Establish, update, and maintain files, lists, and records. Coordinate and facilitate meetings, program functions, and special events. Maintain accurate minutes of meetings. Manage the department website and social media accounts. Ensure the front desk is staffed during peak student hours. Comply with university and departmental policies and procedures as well as ARC-PA…
accreditation standards.
Manage department financial activities: budgets, ePAFs, eSAFs,
workload reports, requisitions, purchase orders, travel, P-card
purchases, index tracking, and reconciliation. Monitor and
reconcile expenditures. Facilitate repairs by IT and Media
Services.
Oversee People and Culture tasks, posting job openings,
assisting search committees, scheduling interviews, and onboarding
new employees. Manage part-time employees, supervise timecards, and
maintain accurate payroll records. Train and oversee lower-level
staff and student employees.
Coordinate semester book adoptions with UVU's Bookstore,
publishers, and vendors. Coordinate and track faculty and student
professional licenses, certifications, immunizations, drug tests,
and other documentation. Collaborate with the department chair in
preparing semester class and lab/clinic schedules. Facilitate the
submission of schedules. Communicate with students regarding class
changes and other schedule-related matters. Coordinate with
adjuncts regarding class schedules. Issue parking permits for
campus visitors.
Qualifications / Licenses / Certifications
Graduation from an accredited institution with an associate's
degree and two years of experience related to the summary of
duties; OR any combination of education and/or experience totaling
four years.
For Example:
- Bachelor's degree in a related field
- OR an associate degree in a related field + 2 years of related
work experience
- OR 1 year of college coursework in a related field + 3 years of
related work experience
- OR 2 years of college coursework in a related field + 2 years
of related work experience
- OR 3 years of college coursework in a related field + 1 year of
related work experience
- OR 4 years of related work experience
Knowledge / Skills / Abilities
Knowledge
- Knowledge of best practices in events, marketing
communications, correspondence, and appropriate matters of
etiquette in various settings.
- Databases and applications (Microsoft Suite, Banner, TIMS,
CourseLeaf, Qualtrics)
Skills
- Office methods, techniques, practices, and procedures.
- Proficient in using computers and software applications,
including Microsoft word processing, Excel spreadsheets, email,
Teams, internet, databases, and Power Point presentations.
- Experienced in budget preparation and financial management
using Excel.
- Capable of preparing and interpreting reports, charts, graphs,
and tables.
- Strong interpersonal, problem-solving, and decision-making
skills.
- Exceptional customer service orientation and phone
etiquette.
- Skilled in planning and executing events, as well as posting
relevant content to departmental social media accounts.
- Effective verbal and written communication skills.
Abilities
- Ability to perform a variety of administrative duties with
minimal or no supervision.
- Capable of working independently on multiple tasks,
prioritizing, and following projects through to completion.
- Skilled in dealing with diverse personalities and high-stress
environments.
- Able to follow oral and written procedures and
instructions.
- Anticipates department and student needs.
- Communicates clearly and concisely in writing and orally.
- Maintains confidentiality of highly sensitive information.
- Demonstrates professional demeanor and poise.
- Ability to build positive working relationships with people
from varied backgrounds, perspectives, and experiences.
- Plans and anticipates potential changes, acting
accordingly.
- Enacts strategic changes affecting multiple stakeholders,
including high-level university leadership.
- Coordinates activities and projects with other
departments.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's
qualifications and ability to perform the job without regard to
race, color, religion, national origin, sex, sexual orientation,
gender identity, gender expression, age (40 and over), disability,
veteran status, pregnancy, childbirth, or pregnancy-related
conditions, genetic information, or other bases protected by
applicable federal, state, or local law.
To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5485499/admin-support-iii-physician-assistant-program
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