Job Details
Job Title: Admin Support Intermediate
Location: UWG Recruiting Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 303264
About Us
Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.
The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!
Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.
At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.
The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.
Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.
Location
Our campus is located at 1601 Maple Street, Carrollton, GA 30118.
Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.
Job Summary
The position will provide administrative support to faculty and staff. This position is the first point of contact for students and visitors. We provide a high level of customer service to all levels who come to our office. This position will assist faculty and staff with special projects that require an extensive degree of planning and coordination such as providing information for surveys, demographic reports, recruitment materials, book orders, desk copies, and course den support. Performs moderately complex administrative duties such as preparing correspondence, letters, manuscripts, and other documents. Prepare reports and spreadsheets for faculty and staff. Maintains moderately complex electronic databases and records for faculty, staff and students related to undergraduate and graduate programs and off-campus sites. Serves as liaison with internal and external organizations. Some duties include room scheduling for all classes, meetings and special events. Scheduling state cars for faculty for student supervision in clinical settings and teaching at off campus sites.
Responsibilities
- Front desk duties ' greet students and visitors (ascertain nature of business and direct them to appropriate faculty or staff). Customer service ' be able to exhibit customer friendly service skills and be knowledgeable, professional and courteous in meeting the needs of our students, faculty and staff. Performs routine but varied administrative duties in accordance with standard procedures. Inventories supplies and equipment; maintains service contracts with office equipment.
- Assist faculty and staff with special projects that require an extensive degree of planning and coordination such as providing information for surveys, demographic reports, recruitment materials, book orders, desk copies, and course den support. Performs moderately complex administrative duties such as preparing correspondence, letters, manuscripts, and other documents. Prepare reports and spreadsheets for faculty and staff. Maintains moderately complex electronic databases and records for faculty, staff and students related to undergraduate and graduate programs and off-campus sites. (Banner, etc.)
- Serves as liaison with internal and external organizations. Some duties include room scheduling for all classes, meetings and special events. Scheduling state cars for faculty for student supervision in clinical settings and teaching at off campus sites.
Required Qualifications
Required Education
High School Diploma
Required Experiance
Two to four year's administrative experience; or a combination of training, education and experience. Proficiency in computer applications (Microsoft Office 2007 or above and Databases) PC or Mac platforms. Maintains complex department and college databases, such as Banner, Filemaker Pro, etc. Need excellent organizational and time management skills. Excellent verbal and written communication skills. Experience working in an academic setting preferred. Must maintain a safe and organized work area. Professional attire and proper hygiene appropriate for an office setting.
Preferred Qualifications
Higher education experience in an administrative staff position.
Proposed Salary
Salary is commensurate with experience.