Pay Range: Targeted pay: $12.21-$15.87 an hour, depending on experience
Benefits Eligible: Yes
Work Schedule: Work Schedule: Monday-Friday 8:00 am-5:00 pm. This is a hybrid position. Following a training period, you will generally work in the office one day per week and remotely the remaining days. Additional in-office days may be required based on operational needs.
Travel: Not required
Position Introduction:The Center for Early Childhood Professional Development furthers the mission of the University of Oklahoma by providing a centralized statewide program that offers training, recognition and credentialing, and conferences to Oklahoma early childhood teachers and directors. Click
here to find out more about us!
What we are looking for:The Center for Early Childhood Professional Development is currently looking for an Oklahoma Registry Staff Assistant (Admin Support Spec.). You will partner alongside us to help us receive and process applications that have been submitted for our recognition and credentialing programs. Known as the Oklahoma Director's Credential (ODC) and the Oklahoma Professional Development Ladder (PDL), these programs verify formal education, early childhood experience, and training to award a participant at a certain level. The various levels provide milestones for childcare providers and connect with other areas of the state's professional development system.
What is in it for you:On top of your hourly compensation (shown above), you will have access to
- 14 paid holidays per year
- 18 - 22 hours of PTO per month
- Insurance plans for you and your family
- Retirement options that require no contributions from the employee
- And much more! For a list of OU's benefits, click here.
This is a hybrid position. Following a training period, you will generally work in the office one day per week and remotely the remaining days. Additional in-office days may be required based on operational needs.If you are ready to make a positive impact on the next generation, prepare your resume and click Apply Online above. We look forward to hearing from you!
Responsibilities:General- Receive, sort, and document Registry applications, training documents, transcripts, education updates, participant updates, and other documents
Review electronic PDL/ODC application(s) and physical applicationsCreate PDL/ODC application summary sheets and file them in the appropriate locationFinalize PDL/ODC applications and make notes in the OPDREmail "incomplete" and "level drop" letters to applicants who need additional documentation to qualifyEnter data for training and college coursework not already in the OPDRReturn documents, applications, and transcripts to Advisors for corrections/updates as neededAssist with coding of training documents (for quality assurance, do not enter what you code)Locate, recreate, and correct any missing applications and documents as neededRespond to phone call/email inquiries from childcare providers regarding OPDRRespond to phone call/email inquiries while following appropriate proceduresCommunicate with applicants and update notes in OPDR software as neededKeep accurate records of all contacts and enter a summary of discussions with participants in the database notesProcess all returned Registry postal mailMeet application processing and performance reporting deadlines according to established guidelines and proceduresTrack data and activities as directed by supervisorParticipate in scheduled team and center-wide meetings and required OU Outreach events as directed by supervisorSubmit time certification and distribution forms twice monthlySubmit claims for applicable work travel monthlyPerform related duties as assignedSkills:
- Ability to speak, read, and write clear, concise English
- Ability to accurately read and understand written materials and instructions
- Basic computer skills
- Detail-oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
- Strong initiative to solve problems
- General office skills such as multi-line phone, copying, filing, faxing, and mail
- Customer service
- Knowledge of correct grammatical structure, vocabulary, and formats
- Familiar with Microsoft Office
- Ability to type on a keyboard with minimal errors
- Ability to work independently and manage time effectively
- Self-motivated for productivity
Advertised Physical Requirements - Ability to engage in repetitive motions and grasp objects with fingers or hands.
- Ability to communicate, including expressing oneself or exchanging information with others both verbally and in writing.
- Ability to see, including color, depth perception, and clarity.
- Ability to lift 30 pounds.
- Ability to sit for long periods of time.
- Ability to work effectively with frequent exposure to pressure caused by deadlines, busy periods, and a high volume of public contact.
Departmental Preferences: - Experience in child care.
- Education in child development, early childhood education, or elementary education.
- Knowledge of the Oklahoma Registry
Supervision: No Supervisory DutiesView full job descriptionRequired Education and Experience: - High School diploma or GED.
- 12 months office, clerical or administrative support experience.
Hiring Contingent Upon a Background Check: Yes