"Administration Officer"

Job Description

• Queensland Alliance for Agriculture and Food Innovation
• This is a full-time, fixed-term position until August 2027 at HEW 5.
• Base salary will be in the range $82,133 - 91,295 + 17% Superannuation (HEW 5)
• Based at our St Lucia campus

About This Opportunity

We’re seeking a proactive and organised Administration Officer to support the day-to-day operations of the QAAFI Administration Team. This role is key to ensuring smooth office coordination, stakeholder engagement, and efficient administrative processes.

Reporting to the Principal Administration Coordinator, you’ll be part of a collaborative team that supports research and innovation in agriculture and food sciences.

Key responsibilities will include:

• Provide high-level administrative support and coordinate day-to-day office operations
• Act as the first point of contact for internal and external enquiries, ensuring timely and professional responses
• Manage calendars, meetings, and correspondence, including preparation of relevant documentation
• Maintain systems, records, and standard operating procedures to support efficient workflows
• Coordinate and support events, workshops, and functions, including logistics, budgeting, and stakeholder engagement

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

You’re a proactive and organised administrator with a strong customer service focus and the ability to manage competing priorities in a dynamic team environment.

You’ll also bring:

• A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
• Strong interpersonal and communication skills, with a commitment to high-quality service
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Effective time management, problem-solving, and organisational skills
• Experience working collaboratively in a busy team setting
• Supervisory capabilities and a willingness to support others
• Familiarity with university systems, policies, and procedures or the ability to quickly learn them.

The successful candidate may be required to complete a number of pre-employment checks, including: verification of right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Tanya Spresser at t.spresser@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume, A cover letter summarising how your background aligns with the 'About You' section. Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Sunday 7 September at 11.00pm AEST (R-54631).