"Administration Officer"

About This Opportunity

We are seeking an experienced Administration Officer to provide excellent operational and client focused administrative support to students, staff and co-workers in relation to teaching, research, and engagement activities within the School of Mechanical and Mining Engineering.

Key responsibilities will include:

• Provide high quality, efficient administrative support to staff (e.g. exam preparation, e-learning support, course profile publication).
• Provide client focused, policy based administrative advice to staff and coursework students.
• Provide administrative assistance to a number of committees, working parties and student misconduct matters.
• Provide administrative and logistical support for student-focused events.
• Administer the School’s various outreach programs and events (e.g. mobility programs, Winter and Summer Research Scholarships, field trips, etc.)
• Assist with the ongoing maintenance of the School’s digital platforms such as the website, intranet, LinkedIn and contribute to other ad-hoc publications as required.
• Deputise for the Senior Administration Officer if required.
• Any other duties as reasonably directed by your supervisor.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• Bachelor’s degree or a combination of relevant experience and/or education/training.
• High level of computer skills, including: the Microsoft suite of products (Word, Excel, Access, PowerPoint and Outlook) enterprise software applications and databases (e.g. Business Objects, SI-net, Blackboard) or the ability to rapidly acquire these skills.
• Demonstrate high level of interpersonal, written, and verbal communication skills including the ability to communicate effectively with a wide range of individuals including students, co-workers, and senior staff of the University.
• Demonstrate commitment to, and enthusiasm for, operational excellence and quality client services.
• Ability and willingness to organise a wide range of events involving multiple stakeholders
• Committed to uphold the University’s values, and with the outstanding personal qualities of openness, respectfulness and integrity.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc.

Work Rights: You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions? For more information about this opportunity, please contact Ms Kristin Crear via k.greer@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume, A cover letter summarising how your background aligns with the 'About You' section. Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information: UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close on Sunday, 24 August 2025 at 11.00pm AEST (R-54845).