"Administration Officers"

• Multiple full-time, one part-time (0.6FTE) available, fixed term until 31 December 2026
• Opportunity to provide a wide range of administrative and operational support to the Disciplines within the Business School
• HEO 5 Base Salary $89,755 - $100,495 + 17% superannuation

The University of Sydney Business School are seeking multiple Administration Officers to work under the general supervision of Discipline Executive Officer (DEO).

The Administration Officer will support the Disciplines academics in delivering teaching excellence and initiatives to support the student experience. This includes assisting with the coordination of teaching and curriculum processes including preparation of contracts, timetabling, venue scheduling, examinations, informal appeals, coordination of material printing, liaising as required.

Your key responsibilities will be to:

• provide comprehensive administrative and operational support to the Discipline, including coordinating teaching and curriculum processes, processing casual academic payments, assisting with events and international visitors, maintaining knowledge of staff roles, and ensuring compliance with policies and procedures
• provide proactive day-to-day administrative support to the discipline by managing enquiries, maintaining records, ensuring adherence to policies and directing stakeholders to appropriate services
• continually enhance administrative systems for efficiency and consistency including recommending process improvements
• maintain Discipline website, social media and noticeboards
• undertake other ad hoc duties as required.

About you

• advanced skills with Microsoft Office, Concur and UniBuy and experience with Workday, Timetabling, Canvas and Swift Digital
• exercise initiative and strong problem-solving skills
• ability to understand and action your tasks appropriately and in a timely manner
• continuously assess and make suggestions for improvements to administrative practices and processes
• ability to work well as part of a team as well as independently and develop productive relationships with other professional and academics in the Business School
• excellent time and workload management skills with the ability to manage interruptions and changes to work priorities to achieve deadlines and required outcomes
• experience in handling a wide range of enquiries and providing excellent customer service.

Please note: the working days for the part-time role is Tuesday, Thursday and Friday.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Lena Jiang, Recruitment Operations by email to lena.jiang@sydney.edu.au.