"Administration Services Manager"

Job Description:

Te Tari Pūhanga Pūmanawa Rorohiko | Computer Science and Software Engineering

Te Kaupeka Pūhanga | Faculty of Engineering

Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• Full-time (37.5 hours per week)
• Permanent position
• Starting 12 January 2026
• Generous annual leave provisions and professional development opportunities

Kia hiwa rā, kia hiwa rā! He hiahia, he pūkenga nōu ki te mahi a te Administration Services Manager? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do

We are seeking a highly experienced and motivated Administration Services Manager to provide business and operational support to the Head of Department, Computer Science and Software Engineering with a strong focus on finance and administration. This leadership role is central to ensuring the efficient day-to-day functioning of the Department and aligning operations with strategic objectives.

You will manage the administration team, lead organisational initiatives, and foster a values-driven culture that enhances team performance, cohesion, and service excellence. Responsibilities will include:

• Executive Support: Provide strategic and operational support to the Head of Department, including planning, reporting, staffing processes, and meeting coordination.
• Financial Management: Oversee budgets, research grants, and financial reporting; ensure accurate and efficient financial processes.
• Administration Oversight: Manage day-to-day administrative operations, including staffing, course administration, compliance, and student services.

Mōu | Who You Are

You will be an experienced Leader with at least 8+ years in a related role, as well as have:

• Extensive experience in a similar role, and experience in a tertiary education environment would be desirable.
• Proven leadership and staff management skills.
• Strong critical thinking, planning, and time management capabilities.
• Exceptional communication, interpersonal, and coaching skills.
• Advanced computer literacy, including Microsoft Office suite.
• In-depth knowledge of administrative systems and procedures.
• Strong financial acumen and experience managing budgets and reports.
• Experience working with diverse communities and fostering inclusive environments.
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Mahi Ngātahi | Who You Will Work With

Te Tari Pūhanga Pūmanawa Rorohiko | Computer Science and Software Engineering is about designing intelligent computer systems that empower people to work more efficiently and solve real-world problems. While programming is a key component, the field also encompasses areas like system architecture, data management, cybersecurity, and human-computer interaction. At UC, the Department of Computer Science and Software Engineering is internationally recognised for its research excellence and industry-relevant teaching, producing graduates who are highly sought after across the Pacific region and beyond.

Ngā Painga o UC | Why UC?

Ngā Uara | Our Values of manaakitanga, whanaungatanga and tiakitanga guide our decisions and behaviour and provide a roadmap for how we do things at UC, affirming our commitment to pastoral care and support for our ākonga and staff. They challenge and inspire us to be the best we can, and make UC a great place to work and study. For more info on Ngā Uara | Our Values visit us here.

We are committed to accessible higher education, service to the community and the encouragement of talent without barriers of distance, wealth, class, gender or ethnicity. The University explicitly aims to produce graduates and support staff who are engaged with their communities, empowered to act for good and determined to make a difference in the world.

We offer a range of fantastic benefits including flexible work practices, study opportunities and generous superannuation and leave provisions. For more information, please visit https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc . For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 12 November 2024 (midnight, NZ time)

Please note, applications will be reviewed as they are received, and interviews may take place before the closing date.

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to WorkatUC@canterbury.ac.nz

You must have Aotearoa New Zealand or Australian citizenship/permanent residency or hold a valid NZ work visa to be considered for this role.