Administrative Accountant I

Position Summary

This position is the initial point of contact for Sponsored Projects Post Award Accounting Department and is responsible for administrative support within the department. In addition this position provides accounting support for the Sponsored Projects Invoicing, Awarding and Compliance teams.

Minimum Qualifications

Associate’s degree or equivalent

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of accounting principles
• Attention to detail
• Time management
• Work queue management
• Customer service
• Data analysis

Physical Demands

Sitting for extended periods of time

Duties/Responsibilities

Administrative Support and Department Operations

• Handling incoming and outgoing mail
• Ordering supplies
• Submitting work orders
• Managing the department calendar
• Assisting staff with HR related issues
• Assisting with onboarding new employees
• Serving as an initial point of contact for the department
• Answering the central telephone and monitoring the department email
• Directing departmental contact questions to the appropriate staff member
• Conducting the yearly inventory for the department

Percentage of time: 40

Sponsored Projects and Departmental Support

• Setting up class codes in the Financial Management System
• Responding in a timely manner when assisting departmental contacts with sponsored project issues
• Preparing and distributing annual audit letters
• Assisting with distributing system run queries to team members
• Providing backup assistance for invoicing and reporting on sponsored projects
• Providing backup assistance for the subaward invoicing team

Percentage of time: 40

Financial and Accounting Support

• Maintaining the check log
• Monthly reconciliation of department expenses
• Assisting the Sponsored Projects Post Award Director and Managers with other duties as assigned

Percentage of time: 20