Job Details
Job no: 563152
Work type: Staff
Location: San José
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Job Summary
The Valley Foundation School of Nursing (TVSON) is seeking an Administrative Analyst to coordinate regulatory compliance reporting, clinical onboarding, clinical practicum contracts, and administrative operations. Reporting to the Director of Resources and Operations and receiving work lead direction from the Director of the School of Nursing, this position gathers, analyzes, and maintains data related to accreditation, clinical placements, contracts, and student requirements. The incumbent works collaboratively with faculty, staff, clinical agency partners, and the College of Health and Human Sciences, and university departments.
Key Responsibilities
- Maintain records, demographic data, databases, surveys, and documentation required for California Board of Registered Nursing, WASC, and CCNE reporting and accreditation activities.
- Coordinate clinical onboarding and student placements by working with clinical agencies, the SJSU Contracts Office, faculty coordinators, and students.
- Manage clinical affiliation agreements and contracts by tracking documents, timelines, processes, and completion status.
- Collect and analyze information through surveys, interviews, and other methods; prepare reports and documentation for accreditation and departmental needs.
- Provide administrative and clerical support to the Director, Assistant Director, and School of Nursing coordinators while maintaining confidentiality and accurate records.
Knowledge, Skills & Abilities
- Ability to communicate with constituents in a professional and respectful manner
- Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
- Ability to draft, compose and appropriately format correspondence and standard reports
- Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
- Ability to be fully functional in all technical aspects of work assignments
- Professional interface with faculty, University personnel and clinical agency partners for contract management
- Strong oral and written communication skills.
- Must possess excellent customer service and public relations skills
- Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling
- Skilled in training for all SJSU Nursing student admission related databases (i.e. Skyfactor, Filemaker Pro, PeopleSoft)
- Skilled in training for all SJSU Nursing student department criteria related databases (i.e. CastleBranch)
- Understanding of information required for reporting for the BRN, WASC, and CCNE
- Working knowledge or ability to develop understanding of the various databases used in the department
- General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices
Required Qualifications
- A bachelor's degree and/or equivalent training
- Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
- BA in Business Management or related field
- Experience managing and coordinating a complex office
- Demonstrated experience tracking, organizing and distributing documents, including managing and filing documents electronically
- Demonstrated excellent written and communication skills
- Experience handling confidential information
- Demonstrated working knowledge of MS Access and Adobe Acrobat
- Experience with MS Office, Spreadsheets, reporting, Gmail and Google docs
Compensation
Classification: Administrative Analyst/Specialist Non-Exempt
Anticipated Hiring Range: $5,513/month - $5,967/month (Step 8 – Step 12)
CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
- Resume
- Letter of Interest
All applicants must apply within the specified application period: October 16, 2026 through November 1, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information
People and Culture
[contact details available in the full listing]
Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Advertised: October 16, 2026 (9:00 AM) Pacific Daylight Time
Applications close: Open until filled
