Administrative and Clinical Placement Assistant

Tracks and catalogs clinical site compliance and onboarding requirements for student clinical placements
Coordinates the onboarding of students with the clinical preceptors/supervisors and the clinical coordinators for all seven School of Medical Imaging and Therapeutics programs
Assists the Clinical Coordinator with the development and maintenance of clinical tracking databases and clinical placement software
Works with the University Legal Office, General Counsel and program faculty to develop and maintain clinical site contracts, ensuring they are up to date and all parties understand all requirements of the contract
Assists in bridging the gap between academic institutions, healthcare facilities, and students
Assists the Clinical Coordinator with clinical rotation management, manage database systems, tracking regulatory compliance, and facilitate communication
Ensures all operational and administrative requirements for hands-on medical training are met
Monitors student records (e.g., immunizations, background checks, certifications), fit tests drug screenings etc. to ensure strict adherence to state and hospital facility requirements for each clinical placement
Assists the clinical coordinators who are the central point of contact for students, clinical educators, and site managers to resolve logistical concerns.
Assists the clinical coordinators in preparing orientations, process paperwork, schedule meetings, and maintain program documentation
Collects data and generates reports as needed for accreditation and School of Medical Imaging and Therapeutics program evaluations
Assists in the assignment, distribution and final collection of the dosimetry badges for the programs working with radiation, along with the cataloging of reports
Maintains clinical adjunct faculty documentation and student records in accordance with accreditation standards on a secure drive ensuring FERPA and HIPAA rules are strictly adhered to.
Develops and maintains support materials for students and faculty using online clinical database
Corresponds with faculty, students and clinical partners regarding clinical experiences
Collects and maintains student clinical evaluations, site evaluations, clinical faculty evaluations, as appropriate
Participates in accreditation site visits, audits, and program reviews as needed
Prepares reports as requested related to School of Medical Imaging clinical placements
Additional responsibilities may be assigned by supervisor
Required:

Bachelor’s degree in Healthcare Administration, Business, Education, or a related field.
Minimum of 1–3 years of administrative experience, ideally within an academic clinical setting, health science school, or hospital HR/staffing department.
Proficiency with learning management systems (LMS) and clinical placement databases. High attention to detail for tracking sensitive regulatory and health compliance data.
Proficiency in the use of computers including MS WORD, Excel, PowerPoint and Outlook
Excellent organizational and verbal and written communication skills
Strong interpersonal skills
Ability to maintain confidentiality and ensure accuracy of work
Ability to work in a fast-paced environment, set priorities and meet deadlines
Must be able to work independently and effectively interact with a wide array of parties at all levels (students, faculty, administration/staff, alumni, and healthcare professionals)

Preferred:

Master’s degree in Information Systems or healthcare education management
Experience in coordinating multiple processes

Physical Requirements:

Typical office or administrative working conditions. Staff are not exposed to adverse environmental conditions. Work is primarily sedentary in nature; there are no special physical demands.
Work requires sitting, standing and walking
Must be able to use technology, type and manipulate a mouse on a mouse pad
Must be able to lift and carry up to 10 lbs.
Must be able to talk, listen and speak clearly on telephone or in video conferencing
The pay range associated with this posting reflects the amount the University reasonably expects to pay for this role at this time. Salary offers are determined based on experience, skills, and qualifications as well as internal equity, market data, and pay in comparison to similarly situated employees doing comparable work.