Administrative and Clinical Placement Assistant

1463

Worcester, Massachusetts, United States

Description

The School of Nursing graduate program seeks an administrative and clinical placement assistant to work in collaboration with the Associate Dean for Clinical Education and Associate Dean for Graduate Programs to provide administrative support for the School of Nursing. This position offers a flexible hybrid work arrangement and requires occasional on-site presence for scheduled meetings, and other institutional activities during the year.

Administrative Assistant Duties:

Work collaboratively with the Associate Deans, Program Directors and faculty to contribute, sustain and enhance an inclusive working and positive learning environment.
Prepare typed reports, memorandums, meeting agenda and minutes
Arrange and coordinate graduate program events and residencies
Assist and coordinate with School of Nursing events: Orientation, Pinning and Awards, Sigma Theta Tau Induction
Prepare itineraries and assist with coordination of faculty/staff candidate interviews if requested
Manage supply orders for graduate faculty and staff
Generate and track purchase orders
Process invoices for payment; track School of Nursing expenditures in collaboration with the Associate Dean for Graduate Programs
Assist with office mailings
Serve as liaison to the Office of the Registrar
Generates contracts for adjunct faculty and guest speakers
Serve as Administrative Assistant for the Graduate Academic Standing Committee
Serve as Administrative Assistant on Shared Governance Committees
Collect data and generate reports as needed for accreditation and School of Nursing program evaluations
Maintain records in accordance with accreditation standards on secure drive
Additional responsibilities may be assigned by supervisor

Clinical Placement Duties (in collaboration with the Graduate Clinical Placement Coordinator):

Assists with clinical clearance, compliance and onboarding of graduate students to clinical placement sites
Coordinates onboarding of clinical preceptors
Facilitates adjunct faculty onboarding in collaboration with the Associate Deans, Program Directors and course faculty
Prepares reports as requested related to School of Nursing clinical placements
Develops and maintains clinical tracking databases
Maintains clinical adjunct faculty documentation per accreditation standards
Develops and maintains support materials for students and faculty using online clinical database
Corresponds with faculty, students and clinical partners regarding clinical experiences
Collects and maintains student clinical evaluations, site evaluations, clinical faculty evaluations, as appropriate
Participate in accreditation site visits, audits, and program reviews as needed
Additional responsibilities may be assigned by supervisor

Requirements

Required:

A minimum of a high school diploma and two years of experience in an administrative support position in a professional setting
Proficiency in the use of computers including MS WORD, Excel, PowerPoint and Outlook
Excellent organizational and communication skills
Strong interpersonal skills
Ability to maintain confidentiality and ensure accuracy of work
Ability to work in a fast-paced environment, set priorities and meet deadlines
Must be able to work independently and effectively interact with a wide array of parties at all levels (students, faculty, administration/staff, alumni, and external constituents, including healthcare industry professionals)

Preferred:

A bachelor's degree or equivalent experience
Evidence of success in a customer service role

Physical Requirements:

Typical office or administrative working conditions. Not exposed to adverse environmental conditions. Work is primarily sedentary in nature; there are no special physical demands.
Work requires sitting, standing and walking.
Must be able to use technology, such as typing and manipulating a mouse/mouse pad
Must be comfortable with keeping camera on and recording synchronous meetings
Must be able to lift and carry up to 10 lbs

Compensation

The pay range associated with this posting reflects the amount the University reasonably expects to pay for this role at this time. Salary offers are determined based on experience, skills, and qualifications as well as internal equity, market data and pay in comparison to similarly situated employees doing comparable work.

Hiring Range: $27.80 - $30.88 per hour

Apply

Please attach a cover letter and a curriculum vitae/resume. Finalist candidate(s) for this position will be subject to reference checks and a pre-employment background check as a condition of employment.

Applicants must be authorized to work for any employer in the U.S. MCPHS is unable to sponsor, or take over sponsorship of an employment Visa. MCPHS is also not an E-Verify institution.

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