Administrative And Events Coordinator

About Brown

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. To learn about Brown University's benefits, visit the University Human Resources web page for further information.

About the Opportunity

The Robert J. & Nancy D. Carney Institute for Brain Science is committed to supporting research and facilitating collaborations in brain science across the Brown University community and beyond. Our mission is to promote discovery and innovation in brain science by supporting a diverse community of experimentalists, theorists, engineers, and clinical scientists. We do this by recruiting and retaining world-class faculty, creating an outstanding collaborative training environment, seeding innovative projects, supporting collaborative teams, and raising the visibility and reputation of Carney researchers.

Responsibilities

This position provides critical administrative and event support to enable the Carney Institute for Brain Science to meet its goal of promoting interdisciplinary brain science research among more than 200 Brown faculty members in 20+ departments. The position provides administrative support for the institute, including institute purchasing, facilities requests, managing space access requests, and providing support for Carney Institute space occupants (administrative offices and faculty/labs on the floor). The Carney Institute hosts many events and seminars regularly throughout the year, in support of its objective to build community and catalyze new research directions. This position is the administrative point of contact with members of the Carney community (including directors, center directors, individual faculty and trainees) who are leading workshops and events. This position coordinates all meeting logistics, including scheduling, reserving space, preparing materials, ordering catering, and advertising. Finally, the incumbent also provides administrative support in Workday related to grants expenditures, and financial and HR processes, including receipt processing, creating purchase orders, travel reimbursements and provides administrative and scheduling support to the Director of Research Strategy, and Associate Directors of Finance and Administration, Communications, and Development and Training.

Qualifications

Education and Experience

• Required: Bachelor's degree and 1-2 years' experience, or the equivalent combination of education and experience.
• Experience in event planning or support is required.
• Experience in a University or not-for-profit environment is preferred.
• Experience with financial operations and purchasing is preferred.
• Experience working with Workday is preferred.

Job Competencies

• Ability to interact effectively with a wide range of internal and external constituents and to develop and maintain effective working relationships with individuals and organizations reflecting a broad range of identities, perspectives and experiences is required.
• Must be able to follow directions but execute certain tasks independently.
• Superb verbal, written, and interpersonal skills.
• Outstanding organizational skills and ability to prioritize and manage multiple responsibilities effectively while meeting time-sensitive deadlines.
• Keen attention to detail.
• Ability to handle sensitive, confidential information in a professional, discreet and diplomatic manner.
• Ability to exercise sound and independent judgment.
• Excellent computer skills, including fluency with Microsoft Office suite and Google Workspace.
• Ability to work efficiently and effectively in a fast-paced setting.
• Proficiency with Zoom, and other virtual video conference platforms.