Administrative and Facilities Assistant (PT) (71108)
Salary: $31.00 - $33.00 Hourly
Location: Brooklyn, NY, NY
Job Type: Part Time
Job Number: [contact details available in the full listing]
Department: Provost Research & Strategic Partnerships
Closing: 9/18/2026 11:59 PM Eastern
About Pratt
Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.
The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).
Since our founding in 1887, Pratt has upheld the belief that education should be accessible to all who wish to learn. As a community, we define ourselves as standard setters who are:
- Resourceful and collaborative problem solvers,
- Socially responsible and equity-centered creatives,
- Adaptable and resilient global stewards,
- Inquisitive and compassionate community members.
Description
Reporting to the Director of Finance and Operations, the Administrative and Facilities Assistant provides administrative, operational, and facilities support to the Office of Research and Strategic Partnerships and the Institute's research facility. The position supports the day-to-day operations of the research office and research spaces by coordinating administrative processes, managing facility logistics, assisting with meeting and event logistics, maintaining organized and functional research environments, and supporting research activities across the Institute.
The Administrative and Facilities Assistant serves as a point of contact for faculty, staff, students, and visitors, providing professional relationship building and responding to routine inquiries regarding facility use, scheduling, and administrative processes. The position plays a key role in fostering a welcoming, organized, and collaborative environment that supports research, innovation, and external engagement.
This position will be based at Pratt's Research Yard at the Brooklyn Navy Yard. This is an in-person position with 3 days at the Research Yard expected, up to 15 hours per week.
Examples of Duties
Administrative Support
- Provide general administrative support to the research office, including answering inquiries, monitoring shared email accounts, and directing requests to appropriate staff.
- Schedule meetings, reserve conference rooms, prepare meeting materials, and coordinate calendars.
- Maintain electronic and paper filing systems in accordance with record retention requirements.
- Process purchasing requests, expense reimbursements, invoices, and other administrative transactions.
- Track office supplies and coordinate purchasing to maintain adequate inventory.
Research Yard Operations
- Coordinate room reservations, facility scheduling, and event logistics.
- Prepare meeting rooms, event spaces, and shared work areas for daily use.
- Conduct routine inspections of common areas to ensure spaces remain organized, functional, and presentable.
- Coordinate access requests, key/card access, visitor check-in, and building logistics.
- Report maintenance, custodial, safety, and building issues to Pratt and Brooklyn Navy Yard facilities contacts and monitor resolution.
- Monitor shared spaces to ensure adherence to facility policies and report concerns to supervisors.
Facilities Coordination
- Assist with logistics for workshops, research events, exhibitions, community programs, and external meetings.
- Arrange room setups, catering, audiovisual equipment, signage, and visitor accommodations.
- Coordinate deliveries, shipments, and receiving for the Research Yard
Other Duties
- Perform other administrative and operational duties as assigned.
Qualifications
Education: Associate's degree or equivalent combination of education and experience.
Experience:
- One to three years of administrative or facilities support experience, preferably in higher education, research, nonprofit, or similar environments.
- Experience using scheduling, purchasing, or facilities management software is preferred.
Skills:
- Excellent written and verbal communication skills.
- Excellent organization, planning, interpersonal, and networking skills.
- Detail-oriented, with the ability to prioritize and execute multiple tasks simultaneously, meet deadlines, creatively resolve problems, and work in a fast-paced environment.
- Ability to interact in a professional manner with all levels of faculty, staff, outside groups and a wide range of constituencies in a diverse community. Demonstrated intercultural competence with an understanding of the importance of diversity in higher education.
- Strong knowledge of digital productivity and collaboration tools, including: MS Word, PowerPoint, and Google Suite and Asana.
- Ability to work independently and take a proactive approach.
Benefits
Flex Spending Account (Health, Dependant Care)
Commuter Benefits (Transit & Parking)
Disability (NYS)
Voluntary Short Term Disability
Voluntary Life Insurance
Voluntary Supplemental Retirement Plan
Paid Time Off (Vac & Sick)
Supplemental Information
The salary is an hourly rate and commensurate with qualifications and experience. This is a part-time, grant-funded position, contingent upon funding availability.
To Apply Please Submit
- a cover letter/letter of interest, addressing your qualifications as outlined by the position's responsibilities
- a current resume
- If you are selected for an interview, please be prepared to provide at least three references. At least two of your references must be, or have been, your direct managers.
Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.
At Pratt, we prioritize equity and have established a systematic approach to guarantee fair treatment for everyone. If your background and expertise align with the requirements of the position, you will be contacted for further instructions.
To apply, visit: https://www.schooljobs.com/careers/pratt/jobs/5469090/administrative-and-facilities-assistant-pt-71108
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