"Administrative and Office Specialist"

Administrative and Office Specialist

Company:
Virginia Tech

Job Location:
Blacksburg, Virginia 24061

Category:
Business and Financial Services

Type:
Full-Time

Job Description

Support the programs at the Southern Piedmont AREC and work closely with VAES/AREC administrative specialists in other ARECs and the main campus to coordinate team meetings, mentor newly hired AREC Administrative Specialists, and provide fiscal and HR (onboarding/offboarding) support to other ARECs should assistance be needed.

The primary responsibilities include maintaining and providing technical assistance with office equipment, procurement and receiving shipments, fiscal auditing, Human Resources support, event scheduling and support, facilitating contracts with internal (VT/CALS facilities) and external contractors, and providing communication support with our internal and external stakeholders. This position will work with the Director and the Assistant Director to develop procedures that increase the efficiency of operations at the Southern Piedmont AREC.

This position will act as the safety coordinator for the Southern Piedmont AREC.

This position reports to the Southern Piedmont AREC Director and works closely with the Southern Piedmont AREC Assistant Director and the Southern Piedmont AREC Director's Office Administrative Specialist.

The position is based at the Southern Piedmont AREC in Blackstone, VA. Remote work is not available for this position and office hours are from 7:30AM - 4:30PM.

In-state travel may be necessary for coordinating activities, training, and meetings.

Virginia Tech is unable to sponsor applicants for work visas for this vacancy.

Required Qualifications

• Associate's degree in administrative or business management, accounting, or related field; or the combination of education and work-related experience.
• Proficiency using computers and software such as the Microsoft Office products including Word, Excel, Outlook, OneDrive (or similar), and Teams.
• Willingness and ability to become proficient in using Virginia Tech proprietary software/databases used in fiscal, HR, safety, inventory, etc., within 6 months of start date.
• Demonstrated ability to interpret, convey, and follow organizational procedures.
• Organizational and multitasking skills with demonstrated ability to maintain accurate digital and paper records in an organized manner.
• Excellent interpersonal, and oral and written communication skills in English.

Preferred Qualifications

• Bachelor's degree in business administration, business management, accounting or related field.
• Demonstrated skills (coursework and/or experience) in financial data management, administrative office management and/or accounting.
• Training or demonstrated skill in image/video editing software.

Pay Band
3

Overtime Status
Non-Exempt: Eligible for overtime

Appointment Type
Regular

Salary Information
$44,000 - $51,000; commensurate with experience

Hours per week
40

Review Date
December 14, 2025; open until filled

Additional Information

In addition to completing the required state application, be sure to upload a current resume and a cover letter explaining how you are qualified for the position.

The successful candidate will be required to have a criminal conviction check.