"Administrative Assistant 1"

Job Details

Position Details

Position Information

Budget Title

Administrative Assistant 1

Campus Title

Administrative Assistant 1

School/Division

Academic Affairs, Division of

Department

Political Science

Staff Sub-Type

Staff & Administration

Salary Level

SG011

Salary Range

$40,391-$47,695

Position Effort

Full-Time

Position Summary

This Administrative Support position serves as the first point of contact for students, faculty, staff, and visitors while providing professional communication and organizational support to the political science, math and Africana Studies departments. Responsibilities include managing budgets, scheduling, maintaining student records, supporting faculty with academic and administrative tasks, and supervising student workers. The schedule for this position is 8:00 a.m. to 4:30 p.m., Monday through Friday, in the Moffett Center building.

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Major Responsibilities

Administrative Support

• Serve as the first point of contact for students, faculty, staff and campus visitors coming to the departments or communicating via phone or email. The position requires a high degree of professionalism, courtesy, and patience, and an ability to interact with persons of diverse stations and backgrounds.
• Track departmental budgets and ordering supplies.
• Schedule meetings, reserve meeting space.
• Sort and distribute departmental mail.
• Complete word processing tasks such as memoranda, reports, correspondence, work orders, travel vouchers and other documents.

Student Support

• Maintain student academic records, process forms, prepare graduation checklists, update advisor lists.
• Assist with student registration issues including the use of Banner to access student records and lift permission flags.
• Train and supervise work study students assigned to the departments.

Faculty Support

• Assist chairs with catalog review, annual reports, course scheduling, tracking grade submission and other duties.
• Assist with faculty recruitment as needed.
• Keep minutes of department meetings.

Professional Development

• Attending training workshops as needed to maintain proficiency in the use of software systems including Banner, Microsoft Word, Outlook, Explorer (or equivalent web browser), the SUNY budget system, the online hiring system, and other software as appropriate.

Functional and Supervisory Relationships

Reports directly to the chairs of the three departments. Works closely with other faculty and staff in the departments. Interacts with personnel in other campus offices as needed.

One of the three department chairs will be designated as the primary supervisor, who will conduct annual performance evaluations in consultation with the other two chairs.

Required Qualifications

Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment.

[Details on qualifications omitted for brevity]

Preferred Qualifications

Knowledge, Skills & Abilities

About the University

EEO Statement

The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.