"Administrative Assistant 1 (NY HELPS)"

Job Details

Administrative Assistant 1 (NY HELPS)

Position Information

Position Title: Administrative Assistant 1 (NY HELPS)

Department: Communicative Disorders and Sciences

Posting Link: https://www.ubjobs.buffalo.edu/postings/58730

Job Type: Part-Time

Position Summary

The Department of Communicative Disorders and Sciences in the College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.

In this role you will, but not limited to:

• Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork
• Provide support to the Department Administrator and Department Chair with day to day operations and meetings.
• Assist with department specific surveys and reports
• Serve as the space reservation coordinator
• Assist with flight and hotel reservations for invited guests as well as preparing honorariums.
• Assist with departmental events.
• Assist with preparing reimbursement paperwork and/or CONCUR requests.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-competitive (NY HELPS):

• high school diploma or high school equivalency diploma
• two years of experience in administrative support
• use of office software (e.g., email, word processing)
• provision of customer service
• business writing
• management of an office

OR

Competitive (NON-NY HELPS): Various reassignment, reinstatement, and transfer eligibility requirements as detailed in the text.

Preferred Qualifications

• Excellent oral and written communication skills.
• Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
• Attention to detail, accuracy, timeliness, and excellent customer service.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize and maintain office files.

Salary Range: $23,847.50

Special Instructions Summary: All application materials should be submitted via UB Jobs.