Administrative Assistant 1

This position supports all six COBI academic departments and serves all full-time and part-time faculty by managing the day-to-day operations of departmental offices and assisting with the completion of administrative responsibilities, including tasks related to Assurance of Learning (AoL). It acts as a key liaison between faculty, staff, students, university offices, and the Toledo community on behalf of the department chairs.

This position assists in coordination, data collection, and processing of various faculty and college forms. This includes regular reviews of departmental spendable budgets and modifications to these budgets when necessary, and regular communication with the UT Foundation, college business manager, and other university offices.

This position manages the departments' financial and physical operational resources, provides clerical support, assists in scheduling courses and modifications to the schedule, initiates new hire forms, and maintains department records.

Minimum Qualifications:

• Experience: Associates Degree in business management, secretarial sciences or related field required; Six (6) months administrative and/or secretarial experience performing similar duties for an upper level management position required; or equivalent combination of education and work experience.
• Demonstrated ability of understanding of office procedures/practices and required workflow;
• Expected to manage confidential information and maintain confidentiality at all times, including FERPA;
• Excellent verbal, written, interpersonal, and communication skills required;
• Typing skills and accuracy of at least 50 WPM preferred;
• Effective computer skills required including Word, Excel, Outlook. Experience with scheduling calendars and email required;
• Experience using relevant university computer systems and software.
• Must be flexible, able to multi-task and manage multiple high priority demands, and rearrange priorities as needed. Demonstrated skill in time management is required.
• Ability to maintain harmonious relations when working with people on all levels including, but not limited to administration, faculty, staff, students, and all other internal and external constituents is required.
• A professional and customer service approach is required in all communications and interactions.

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.