"Administrative Assistant 2"

Job Summary

This position performs administrative and operational functions with independent judgement and discretion, carrying significant responsibility in supporting executive-level board meetings, high-profile donor events, and special occasions. It provides direct administrative support, including routine communications with AU leadership and alumni association board members, and engagement with high-level donors and constituents. Discretion, sound judgement, and confidentiality are essential. The role demands strong multitasking skills in a deadline-driven environment. Additionally, the individual will assist with the budget tracking for a dynamic uniting managing numerous high-profile projects and events, ensuring seamless execution with meticulous attention to detail and a commitment to the highest quality possible.

Responsibilities

The responsibilities include but are not limited to:

Administrative Support

Provides overall administrative support to the Assistant Vice President for Alumni Engagement and Annual Giving including arranging travel and processing expenses, scheduling and planning meetings, assisting with donor proposals and visits, facilitating and documenting donor communications, processing administrative paperwork, and assisting with administrative tasks related to AVP's team including processing and tracking leave. Attends and documents meeting follow up, as needed.

Support to AVP Team

Provides support to AVP's team inclusive of, but not limited to: Schedules appointments, assists with travel arrangements and authorizations and expense reports, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply and equipment inventory. Prepares agendas for Executive level board meetings, takes minutes, schedules meetings, and coordinates correspondence. Maintains calendars and communicates the activities.

Site Visits

Schedules site visits and handles logistics for site visits by foundation, corporate and individual donors.

Outreach

Assists with outreach to AU alumni and donor prospects to include making phone calls and sending emails to obtain updated contact information and to help facilitate one-on-one meetings for philanthropy personnel through the U.S. Includes helping with donor visit preparation and materials.

High-Level Correspondence

Helps with high-level correspondence and assists with sending notes and cards to donors. Proofs correspondence and other communications. Researches information required to complete these tasks.

Database

Works with CRM database in support of Philanthropy and Alumni Engagement donor documentation and contact information accuracy.

PAE Administrative Support

Provides occasional front desk coverage and serves as a backup receptionist for in person and telephone inquiries with Philanthropy and Alumni Engagement.

Communication

Provides accurate and timely responses to a variety of constituents (i.e. board members, major donors, President's Cabinet members, etc.) and discerns when queries should be appropriately resourced to others.

Other

Other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and four years progressively responsible experience in administrative support positions.

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Preferred Qualifications

Advanced degree in related field.

Self-Motivated, self-directed, collegial, results-oriented.

A team player and able to work non-traditional hours (mornings, nights, weekends) in support of events.

Knowledge, Skills, & Abilities

Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations.

Requires adaptability, good judgement and initiative.

Excellent oral, written, and grammatical communications skills.

Highly developed computer skills to include Word, Excel, PowerPoint and constituent related software.

Ability to multi-task, think creatively and handle a heavy workload.

Excellent interpersonal, organizational skills, attention to detail, analytical abilities.

A high energy level, integrity and sincerity.

Strong organizational and time management skills.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary Minimum: $17.88/hourly - $21.92/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 7/15/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365