Administrative Assistant 2

Augusta University is Georgia's innovation center for education and health care. The Dental College of Georgia provides dental education through innovative research, patient care, and service.

Job Summary

Administrative support to the Associate Dean of Digital Technologies and to the Office of Digital Technologies performing duties of a complex and confidential nature including visitor reception, telephone coverage, correspondence, documentation preparation, student registration and grade reporting coordination, entry of academic schedules, reserving classrooms, coordinating with classrooms services, assisting with appointments, travel, and expense reimbursement, accounting, filing, various project assistance, and other duties as assigned.

Responsibilities

The duties include, but are not limited to: Executive and Office Administration: Serve as the primary point of contact for the Office of Digital Technologies: manage communications, screen inquiries, and greet visitors. Provide administrative support to the Associate Dean, including calendar management, meeting logistics, and overall office operations. Maintain organized and secure physical and digital records. Prepare agendas, record meeting minutes, and track follow-up actions.

Financial and Procurement Support: Monitor and track budgets related to digital technologies, research labs, faculty initiatives, and sponsored programs. Process purchase requests, obtain vendor quotations, place and track orders, and maintain inventory records. Coordinate travel, reimbursements, and other expense documentation. Liaise with university financial and business offices.

Digital Program and Project Coordination: Coordinate digital curriculum sessions, faculty development activities, and vendor-supported educational events. Maintain project management tools to monitor deadlines and deliverables. Track faculty digital design files, restorations in progress, and clinical case workflows.

Technology and Systems Support: Support daily operations using platforms such as Microsoft Word, Excel, Outlook, Teams, Bookings, Planner, D2L. Learn and adapt to additional platforms and tools as needed.

Sponsored Programs, Research, and Philanthropy Support: Support the preparation and submission of grants, contracts, and sponsored program materials. Coordinate with Sponsored Programs Administration and ensure compliance with documentation requirements. Assist with donor and sponsor outreach.

Other Duties: Perform all other job-related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions. OR High School diploma, GED or equivalent and seven years' progressively responsible experience in administrative support positions.

Preferred Qualifications

Experience in academic or research settings, proficiency with university systems (e.g., Banner, Compliance Assist), strong project coordination and budgeting skills, familiarity with platforms like D2L and Microsoft Planner, and CAD or digital design experience.

Preferred Experience

Proficient in Microsoft Office products and experienced with learning and applying new technologies. Strong organizational skills, attention to detail, communication, etiquette, and initiative.

Knowledge, Skills, & Abilities

KNOWLEDGE: Strong working knowledge of university policies and procedures, accurate proofreading and formatting of documents, bank account reconciliation, and high-level multitasking abilities.

SKILLS: Proficient computer skills in Microsoft Word, Excel, Outlook, PowerPoint, Teams, Adobe Suite, Banner, Compliance Assist, Qualtrics, and the ability to quickly learn new software platforms. Excellent customer service and communication skills.

ABILITIES: Ability to maintain confidentiality and work effectively with a wide range of individuals.

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