"Administrative Assistant 2"

Job Summary

The Administrative Assistant 2 provides direct specialized administrative support to the Department of Obstetrics.

Responsibilities

The responsibilities include, but are not limited to:

• Schedules meetings, Calendar Management: Schedules meetings and various appointments, manages calendar; maximizes the time of the Chair. Coordinates travel arrangements and processes reimbursements and invoices for the Chair. Compare Chairs schedule with Outlook schedule to ensure schedules are correct. Supports and coordinates faculty meetings, clinical leadership and research/education leadership meetings, prepare agenda, take minutes; Draft MAS time sheet for Chair.
• Assist in planning and coordinating: Plans, manages, and maintains detailed records and documentation of special projects and submits regular correspondence to the Deans and CMOs Office as assigned.
• Daily office operations: Maintain faculty/staff professional dues and license renewals. Submit work orders to include business cards, keys, signage, carpentry, print shop, sign shop, paint shop, facility work orders, and IT work orders.
• Various Administrative Functions: Manages various administrative functions in order to increase the time the Chair has available for executive level responsibilities including but not limited to: Being responsible for and empowered to use resources available to address a variety of complex and confidential situations in a timely manner. Email and track faculty with delinquent medical records or delinquent training. Oversee annual faculty evaluation and promotion & tenure applications for all OBGYN faculty. Collect and compile data and appropriate forms for annual evaluations. Work directly with faculty to compile P&T portfolios using the newly implemented Interfolio system. Responds effectively and confidentially to sensitive inquiries and requests from both internal and external constituents.
• Other Duties: Perform all other related duties as assigned.

Required Qualifications

Educational Requirements: Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions or a high school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Preferred Qualifications

Additional Preferred Qualifications: Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process.

Preferred Experience: Experience coordinating multiple events; Office Management experience; Comfortable with technology solutions; Experience setting up users in IDX, Powerchart, and other AU Health Systems a plus; Experience in academic medical faculty appointments, credentialing, recruitment, promotion and tenure highly desirable.

Knowledge, Skills, & Abilities

ABILITIES: Commitment to the development of a student-centered residential campus environment; Depth of understanding to communicate and action our AU values with all populations; Ability to respond to sensitive inquiries; Demonstrated project management skills; Demonstrated team experience; Exhibits professional code of ethics; Proficient in the MS Office Suite; Punctual in all job duties.

Shift/Salary/Benefits

Shift: Days/M-F; Pay Band: 5; Salary Minimum: $17.88/hour - $21.92/hour; Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position; Recruitment Period: 5/20/25 - Until Filled; Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

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