"Administrative Assistant 2"

Job Summary

The AIM Pathway Program Administrative Assistant will provide comprehensive administrative support for the Assurance in Medicine (AIM) Pathway at the Medical College of Georgia (MCG). This role is vital to the smooth operation and growth of the program, serving as the central point of coordination for students, faculty, and partners. The Administrative Assistant will be responsible for managing communications, coordinating program logistics, supporting data maintenance, and collaborating across multiple departments and institutions.

Responsibilities

The duties include, but are not limited to:

• Student Communication: Serve as the primary administrative liaison for AIM students and prospective, maintaining regular and responsive communication regarding program requirements, activities, and updates.
• Scheduling and Logistics: Coordinate all longitudinal and summer activities, including academic sessions, clinical experiences, virtual sessions, and special events. Manage calendars, room bookings, securing participant activities plus meals and necessary materials. Coordinate logistics of virtual interviews for AIM prospective students and faculty (multiple mini-interview style).
• Clinical Activity Coordination: Collaborate with faculty and clinical partners to organize shadowing, mentorship, and other clinical experiences for AIM students.
• Recruitment and Outreach: Assist in the creation and distribution of recruitment materials for prospective AIM students. Manage the application process, including tracking submissions, coordinating review timelines, and maintaining applicant records. Support outreach efforts in collaboration with pre-health advisors, MCG faculty, and external partners.
• Faculty and Stakeholder Collaboration: Work closely with AIM program faculty, MCG faculty, pre-health advisors, and affiliated physicians to align administrative efforts with academic goals. Collaborate with the MCG Office of Admissions and other MCG Pathway Programs.
• Data and Budget Management: Maintain accurate and up-to-date program records, including student data, participation metrics, evaluation materials and budget.
• Support Program Development: Assist with the implementation of program initiatives and provide administrative input on process improvement. Collaborate with the AIM Director and Senior Associate Dean for Admissions regarding all program content and assist with generation of new ideas and program initiatives.
• Additional Duties: Perform other duties as assigned to support the evolving needs of the MCG AIM Pathway Program.

Required Qualifications

Educational Requirements: Associate's degree from an accredited college or university in a related field and four years of progressively responsible experience in administrative support positions OR High School diploma, GED, or equivalent from a recognized state or federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

ABILITIES: Ability to maintain confidentiality; Excellent interpersonal, written and verbal communication skills; Proficient in Microsoft Office and other computer software/databases; Detail-oriented with strong organizational, prioritization and multi-tasking skills.

Shift/Salary/Benefits

Shift: Days/M-F; Pay Band: 5; Salary: Minimum $17.88/hour - $21.92/hour; Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position; Recruitment Period: 6/26/25 - Until Filled; Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

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