"Administrative Assistant 2 (DCG Savannah Campus)"

Job Description

Augusta University is Georgia's innovation center for education and health care. This position will be based at the DCG Savannah Campus and provides administrative support to the Associate Dean of Extramural Clinics, performing duties of a complex and confidential nature, including visitor reception, telephone coverage, correspondence, documentation preparation, reserving classrooms, coordinating with classroom services, assisting with appointments, travel, and expense reimbursement, accounting, filing, various project assistance, and other duties as assigned. This position requires a high degree of professionalism, organizational skills, and the ability to handle sensitive information with integrity.

Responsibilities

The duties include, but are not limited to: Providing advanced administrative support to the Associate Dean of Extramural Clinics (ADEC) and Vice Dean of DCG Savannah Campus, including managing calendars, emails, meeting schedules, document preparation, travel arrangements, and expense documentation. Coordinate onboarding processes for new staff. Assist in coordinating and implementing clinical activities at the Augusta site and DCG Savannah campus. Support quality assurance and compliance initiatives within extramural clinical sites. Direct day-to-day operations of the administrative office. Determine appropriate travel arrangements and ensure paperwork is completed. Oversee recruitment efforts. Provide support for various projects, including drafting reports and organizing events. Monitor budget expenditure and prepare budget reports. Act as a liaison between the Associate Dean and Vice Dean and other departments. Perform all other job-related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions, or High School diploma, GED or equivalent and seven years' progressively responsible experience in administrative support positions.

Preferred Qualifications

A Bachelor's Degree is preferred. Experience with database software (i.e., Banner). Additional related experience.

Knowledge, Skills, & Abilities

Proficient computer skills in Word, Excel, Outlook, Adobe Acrobat, Banner, PowerPoint, Compliance Assist, eCurriculum, and Qualtrics. Excellent customer service and communication skills. Ability to maintain confidentiality, multitask, proofread with high-level accuracy, and interact with a wide variety of people.

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