"Administrative Assistant 2 - Surgery"

Administrative Assistant 2 - Surgery

Since 1967, the Division of Transplant Surgery at The Ohio State University Wexner Medical Center has helped save nearly 14,000 lives through organ transplantation. As part of a nationally recognized team, this position offers the opportunity to contribute to life-saving patient care, innovative research, and the training of future transplant leaders.

The Administrative Assistant 2 within the Division of Abdominal Transplant Surgery in the Department of Surgery provides administrative support for our division and up to four faculty across their clinical, academic, research, and service activities.

Faculty Support:

Coordinates and maintains appointment calendars, schedules and coordinates meetings, conferences, educational programs, and special events, and manages logistics, travel, and reimbursements for national and international engagements. Prepares, edits, and formats correspondence, reports, tables, and presentation slides. Assists with drafting and editing manuscripts, research reports, grant applications, promotion and tenure materials, CVs, credentialing, and CME documentation.

Division Support:

Manages office inventory and orders supplies and refreshments; supports recruitment of faculty, staff, fellows, and rotating residents; and coordinates fellowship onboarding and divisional educational programming. Assists with managing the reception desk operations by greeting visitors, answering phones, and directing inquiries. Serves as a point of contact for faculty, staff, patients, and external partners and detects and resolves day-to-day issues and conveys directives and instructions.

Cross-trained to assist with surgical and clinical scheduling workflows, credentialing and compliance tracking, patient services support in IHIS/EPIC, fellowship and resident onboarding and coordination, and divisional data entry and reporting across institutional platforms. Ensures confidentiality of patient-related and faculty information, establishes and maintains files and records, Provides cross-coverage and back up support for other administrative staff within the division to ensure seamless operations during absences or peak workload periods. Performs other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.