"Administrative Assistant 3"

Job Summary

The Administrative Assistant 3 position will provide high level administrative support to the Executive Director of the Georgia Cyber Innovation and Training Center. The position will work collaboratively and demonstrate a high level of professionalism as they effectively interact with executive level staff, external constituents, and all levels in the organization. The position will provide a variety of administrative support functions and will embrace the unit goals, standards, policies and procedures.

Responsibilities

The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT: Provide advanced administrative support to the Executive Director (ED) of the Georgia Cyber Innovation and Training Center (GCITC), to include making and receiving phone calls, participating in planning agendas, coordinating and arranging meetings, scheduling, and maintaining documentation. Prioritize conflicting needs and use professional judgement to handle matters expeditiously, proactively, and assist Executive Director with follow-through on projects to successful completion, often with deadline pressures.

HUMAN RESOURCES SUPPORT: Assist the Business Operations Director with Human Resource support functions for GCITC. Work with Directors to update job descriptions as necessary. Participate in the recruitment process for all positions, to include scheduling interviews, preparing and maintaining interview questions & documentation, submitting information in OneUSG, and working with HR on job offers. Facilitate the hiring of Skillbridge interns for the ED and team. Facilitate approvals for Director level leave requests and coordinate approval of all time in OneUSG.

KNOWLEDGE: Assist the Executive Director with strategy development and implementation. Maintain an extensive knowledge base of the vision, mission, and strategic goals to help ensure the GCITC stays on track to accomplishing their stated goals. Assist ED with updating documentation as necessary, collecting updates from Directors, and sharing updated information as appropriate. Gather information from Directors and compile the Executive Summaries for the Center, as appropriate.

TRAVEL: Prepare travel authorizations, arrange complex and detailed travel arrangements and itineraries for the Executive Director. Compile documents necessary for travel-related meetings, track reimbursements, and ensure comprehensive travel records are maintained in accordance with all applicable policies and procedures. Assist other GCITC teammates with travel requirements, as required.

OTHER: Perform all other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience

OR

Associate's degree from an accredited college or university and five years of directly applicable experience

OR

High school diploma or GED from a State or Federal accrediting organization and eight years of directly applicable experience

Preferred Qualifications

Bachelor's degree from an accredited college or university and three years of experience working in a high-level administrative support capacity

Certified Administrative Professional (CAP) Certification

Experience with Human Resources functions and processes

Experience with Airtable or other data management software platforms

Familiarity with strategy development and implementation

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficiency in Microsoft Office Suite

Experience working in an executive office environment

SKILLS

Effective Organization skills

Demonstrates initiative by identifying issues and developing possible solutions.

Excellent interpersonal, written, and verbal communication skills

Demonstrated adaptability and agility in a variety of situations

ABILITIES

Ability to maintain confidentiality

Ability to work effectively with a wide variety of individuals and groups

Proven ability to handle confidential information with discretion

Ability to demonstrate the highest level of customer and client service and response

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=292550&PostingSeq=1