"Administrative Assistant 3 - Career and Technical Education Department"

Job Description

Great Basin College is recruiting for an Administrative Assistant 3 for the Career and Technical Education Department. This position will track all expenditures for CTE related grants, create spend authorizations and expense reports, order supplies and equipment, track and maintain equipment, assist with CTE equipment disposition requests, review and assists the Senior Accountant with grant billing, monitor and reconcile budget accounts, create supplier invoice requests, process and verify procurement card transactions, maintain office supplies, and assist with budget and fiscal research requests. This position will perform receptionist duties by collecting, documenting, and maintaining department and program records.

This position will assist the department chair in the coordination of scheduling courses and programs, input, add, change and cancel courses each semester in Peoplesoft, maintain department records, assist faculty in completing travel request/claim forms, submit work orders, responsible for purchase card transactions, maintain office supply inventory and other duties as assigned. This position will provide administrative support for the Dean of Industrial Technology & Workforce Development.

Required Qualifications

This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one (1) year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications

Candidates with customer service experience and basic experience using Microsoft Word and Microsoft Excel Experience in data entry are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; though occasional evening and weekend work may be required. This is subject to change based on organizational needs.

Compensation Grade

Grade 27. In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. For more information, visit the Classified Salary Calculator.

The Perks of PERS!

Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates. Rich retirement plan - Retirement Calculator.

Perks of Working at GBC

Health insurance options including dental and vision; 10 hours of annual and 10 hours of sick accrued each month, 12 paid holidays; Life insurance, long-term disability, generous annual and sick leave - Classified Benefits; ComPsych supports employees through life's difficult moments; Free parking on all GBC campus locations; No State income tax.

Classified Staff Grant-In-Aid Benefit

Great Basin College is proud to provide a reduced-rate tuition benefit to Classified employees and their eligible dependents. Classified employees can take up to six credits per semester at a reduced rate. Dependents of Classified staff have unlimited credits at Great Basin College, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner.

Exempt

No

Full-Time Equivalent

100.0%

About Great Basin College

Located in the high desert of rural Nevada, Great Basin College is a Carnegie classified baccalaureate and associates degree granting institution embracing a comprehensive hybrid mission to deliver a full four-year liberal arts and sciences, community college and applied technical learning curricula. With its main campus in Elko, a beautiful site with residential housing and state-of-the-art learning technologies, GBC serves the largest geographic area of Nevada's colleges. Great Basin College serves the citizens residing in ten of Nevada's most rural counties, covering 86,514 square miles and bordering five states. This service area includes centers in Battle Mountain, Ely, Pahrump and Winnemucca. Additionally, satellite locations can be found in twenty other frontier communities. Our vast geography is known for its spectacular mountain ranges and picturesque valleys, providing a myriad of outdoor recreational opportunities. In addition, Elko is home to several well-known western museums and the world renown, National Cowboy Poetry Gathering, begun 35 years ago to honor and share the traditions of Western storytelling, nurturing the expressive culture of the American West. GBC provides a 'private college' experience with public college affordable access to postsecondary education in an environment that embraces and respects all cultures. It stands among the most innovative colleges in America, integrating many disciplines into single courses and programs, helping students to develop critical thinking and self-directed learning skills. Graduates of Great Basin College are fully prepared to enter their chosen careers with the knowledge and confidence to succeed in the global marketplace. For more information visit GBC or the Area website.