"Administrative Assistant 4 - Office of Marketing"

Job Description

Nevada State University invites applications for the position of Administrative Assistant 4. The Administrative Assistant 4 will work with the Office of Marketing & Events in the Division of Advancement to further the mission of Nevada State University and enhance the institution's brand and events. This position will manage and coordinate workflow for project and printing requests, marketing collateral, promotional items, and office products. The Administrative Assistant 4 will also perform a variety of administrative support duties such as scheduling meetings and coordinating travel for the Vice President, and coordinating meetings for the foundation board and the Office of Marketing & Events.

About the Institution

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2024, the enrollment surpassed 7,500, with 7,464 undergraduate students and 85 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 41% are Hispanic, 13% are Asian/Pacific Islander, 9% are Black/African American, 22% are White, and 6% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community. We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Core Responsibilities

• Manage and coordinate workflow by planning, communicating, and implementing processes and procedures for project requests and ordering marketing collateral, promotional items, and office products, including requesting vendor quotes, processing orders, and coordinating art/proof approval.
• Perform a variety of administrative support duties such as scheduling meetings and coordinating travel for the Vice President, coordinating meetings for the Office of Marketing & Events as well as the University foundation board.
• Prepare, track, and monitor transaction in the Workday System, such as procurement card reconciliations, purchase requisitions, and invoice payments.
• Participate in planning, organizing, and developing promotional and informational activities, such as portal/info screen announcements.
• Maintain calendars, reserve rooms, and coordinate agendas, reports and other materials for weekly team meetings and other meetings.

Required Qualifications

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above. Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Preferred Qualifications

Prior experience working in marketing, event planning, or higher education. Highly proficient computer literacy particularly in MS Office products (Word, Excel), Workday and internet search tools. Applicant must have the ability to multi-task and work in a dynamic and fast-paced environment. Excellent interpersonal and communication skills are essential for successful job performance. Strong writing skills. Proven ability to communicate (oral and written) using a high level of customer service to a broad and varied audience. High-level ability to problem-solve with keen organizational skills; ability to manage sensitive or confidential information. High level of attention to detail to produce high‐quality work with few errors.

Salary & Benefits

Budgeted salary for this position is $50,153.76. Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees' Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%. No relocation assistance is provided for this position. The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm. This Posting is Open Until Filled. The posting will remain open until filled, with the first review of applications to begin on Thursday, October 2, 2025. Qualified individuals are encouraged to apply by October 1 for full consideration.