Job Details
Job Location: Las Vegas, NM 87701
Position Type: Part Time - Reg
Education Level: 2 Year Degree
Salary Range: $16.54 - $16.54 Hourly
Travel Percentage: None
Job Category: Staff
Description
SUMMARY: This position is responsible for providing
administrative support.
DUTIES AND RESPONSIBILITIES:
- Provides assistance to students and faculty;
- Performs clerical tasks in the data entry function, compiles
spreadsheets, etc.;
Screens and directs telephone, e-mail, and in-person
inquiries.;
Maintains confidential and accurate records and files;
Maintains program databases; Assists with gathering program
data;
Handles confidential material accurately and in a professional
manner;
Prepares Travel Requests, Vouchers;
Prepares Purchase Requisitions, Checks Requests and other
financial documents;
Picks up and delivers departmental mail and other
documents;
Attends meetings as assigned for the purpose of taking minutes
and/or gathering information as required;
Prepares Schedule Entry Forms and Schedule Change Forms;
Coordinates textbook ordering process working with faculty,
chairs and bookstore as necessary;
Collects candidate applications and checks for
completeness;
Prepares communications to students;
Communicates with students regarding program status; Answers
routine student questions and directs students to appropriate
academic departments;
Forwards documentation to appropriate Advisor/Faculty for
approval;
Assists with the gathering of data for CAEP/CACREP
Accreditation;
Assists with gathering of data for outcomes assessment;
Prepares reports as needed for CAEP/CACREP and Outcomes
Assessment;
Updates Advisors in the Banner System;
Maintains program handbooks (i.e., Student Handbook and
Practicum/Internship Handbook;
Maintains regular attendance;
Performs other job-related duties as assigned.
Qualifications
MINIMUM REQUIREMENTS:
- EDUCATION : High School Diploma or GED.
- EXPERIENCE: Three (3) years of experience performing
general clerical/administrative assistant work.
- PREFERENCE:
-
- Associate degree in any field.
EMPLOYMENT REQUIREMENTS:
- Must possess and maintain a valid New Mexico Driver’s
License;
- Must be willing to travel;
- Must be willing to work overtime as required;
- Must be willing to work flexible schedules as needed.
KNOWLEDGE, SKILLS, & ABILITIES:
- Experience working with Banner (Student Information System) or
willingness to learn the system;
- Knowledge of general office practices and procedures;
- Knowledge of preventative maintenance of office machines;
- Knowledge of business communication;
- Knowledge of general office procedures;
- Skilled in Microsoft Office applications including Word, Excel,
and Access;
- Skilled with managing webpage content;
- Ability to maintain effective working relationships with
faculty, students, University community, and the general
public;
- Ability to communicate effectively by having an excellent
command of the English language (both oral and writing);
- Ability to follow written and verbal instruction;
- Ability to make independent routine decisions;
PHYSICAL DEMANDS:
- Work is performed in a typical interior/office work
environment;
- Repetitive hand motions and prolonged use of computer;
- Must occasionally lift and/or move up to twenty (20)
pounds;
- Sitting for extended periods of time;
- Kneel, bend, and stoop.
WORK ENVIRONMENT:
- Work is performed in a typical interior/office work
environment;
- Work is performed in a typical interior/office work
environment.
