About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

Job Summary

This position is responsible for providing administrative support for the operations of assigned academic departments.

Responsibilities

Provides support to Academic Units - 35

Assists the Dean, Chairs, and faculty members with special projects.
Attends meetings and records minutes.
Compiles data and prepares a variety of regular and special reports.
Submits textbook orders for faculty.
Proctors exams.
Schedules appointments.

Enters course data. - 10

Enters semester Schedule of Classes into Banner system.
Makes class updates, additions, deletions, corrections, etc.
Updates prerequisites as needed.
Processes approved changes into the catalog.
Updates course descriptions.

Maintains department inventories and makes purchases. - 10

Maintains supply inventory; checks stock to determine inventory level.
Orders office supplies.
Handles department purchase requisitions and purchase orders.
Maintains purchasing records.

Provides administrative support for office operations. - 35

Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
Processes incoming and outgoing mail.
Prepares a variety of correspondence.
Maintains files and records.
Prepares a variety of forms and other documents.
Coordinates the maintenance of office equipment.

Performs a variety of related duties. - 10

Performs a variety of related duties.

Required Qualifications

Educational Requirements

Associates degree required; extensive experience may serve in lieu of degree.

Required Experience

More than one year of related experience required.