"Administrative Assistant Associate"

The University of Michigan department of Environment, Health & Safety is seeking an Administrative Assistant Associate. This position serves as a critical member of the EHS Administrative Team, who share responsibility for the day-to-day clerical and administrative support of the EHS department. The ability to work as part of a team is essential to the success of the person in this position.

This is a one-year, benefits-eligible term limited appointment with potential for renewal.

Responsibilities:

• Coordinate Plan Review activities for the EHS office
• Answer, screen, and route calls appropriately
• Provide support to other administrative staff
• Coordinate all EHS vehicle maintenance & maintain records
• Create workorders and follow through to completion
• Assist with maintaining department contact lists, email distribution lists, and reference files.
• Scan documents for electronic record keeping
• Data entry
• Maintain departmental supplies & complete daily maintenance of equipment
• Act in accordance with the Facilities and Operations' guiding principles: respect, collaboration, proactive, solutions-based and responsibility to the environment.
• Other duties as assigned.

Required Qualifications:

• High School diploma or equivalent
• One to three years of experience or equivalent combination of education and experience
• Proficiency with Microsoft Office and/or Google Docs
• Ability to communicate effectively with a broad range of people across all levels of the organization.
• Excellent organizational skills with strong attention to detail
• Demonstrated ability to exercise discretion and confidentiality
• Passion for building strong working relationships and a commitment to promoting a positive environment
• Must exhibit and promote Facilities and Operations values of respect, collaboration, being proactive and solutions based
• Demonstrated excellent attendance record

Desired Qualifications:

• Familiarity with U-M policies and procedures.
• Previous experience using the following:
• Google
• M-Pathways
• Zoom

Monday-Friday, 40 hours per week, 7:00 am to 4:00 pm. There is some flexibility with the start time for this position, but the successful candidate will need to be on site until at least 4:00 pm. Due to the nature of the work, this position is on site with no option for hybrid or remote work.

This position is not eligible for Visa sponsorship.

F&O is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.