"Administrative Assistant"

Temporary Position Title

Administrative Assistant

Temporary Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate is highly motivated, eager to learn, and able to manage multiple tasks in a fast-paced environment. This entry-level position is an excellent opportunity to develop administrative and professional skills while contributing to the success of the team.

Temporary Essential Duties and Responsibilities

• Greet and assist visitors, clients, and staff in a professional manner.
• Answer and direct phone calls, emails, and other inquiries promptly.
• Maintain multiple email accounts and provide immediate responses to time-sensitive communications.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.
• Develop communications, including department brochures, flyers, announcements, and other written materials.
• Maintain electronic and paper filing systems, ensuring accuracy and confidentiality.
• Perform accurate and timely data entry, including database updates and record keeping.
• Create and maintain Smartsheets to track projects, processes, and departmental workflows.
• Assist in developing and refining office processes to improve efficiency.
• Organize and clean up shared electronic files to ensure consistency and accessibility.
• Support team members and management with administrative tasks and projects as assigned.
• Perform general office duties, including photocopying, scanning, and mailing.

Required Qualifications

• High school diploma or equivalent;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize, multitask, and manage time effectively.
• Positive attitude, willingness to learn, and team-oriented mindset.

Preferred Qualifications

• Associate degree or some college coursework preferred.
• Previous office or customer service experience (internships or part-time work acceptable).
• Familiarity with office equipment (printers, copiers, scanners).
• Basic design skills or experience using Canva, Publisher, or similar software for creating flyers and brochures.
• Experience with Smartsheet or similar project management tools.

Certifications, Licenses, Restrictions

None

Full Time/Part Time:

Full-time

Position End Date

12/01/2025

Posting Number:

TP069

Open Until Filled:

No

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