Position Title
Administrative Assistant
Position Summary
The Administrative Assistant provides comprehensive administrative and operational and analytical support to the department of Business & Financial Affairs. This role ensures the smooth and efficient functioning of administrative processes, support financial and business operations and serves as a resource for communication, coordination, and workflow management of day-to-day activities. This position assists with office management, scheduling, communications, records maintenance, and coordination of departmental programs and events. This role serves as a point of contact for internal and external stakeholders, directing inquires and provide accurate information. The role requires a high degree of professionalism, confidentiality, and strong organizational and communication skills to support the mission and goals of the College.
Essential Duties and Responsibilities
- Provides administrative and clerical support to divisional leadership, including drafting correspondence, meeting coordination, travel arrangements, preparing reports, and maintaining departmental files and databases.
Greets and assists visitors, faculty, staff, students, internal and external stakeholders with professionalism and courtesy.Manages calendars, schedules appointments, coordinates meetings, and prepares meeting materials and minutes.Processes purchase requisitions, invoices, travel requests, and expense reimbursements in accordance with institutional policies.Monitor and maintain office operations, supplies, and equipment; coordinate with vendors and facilities as needed.Process purchase orders, invoices, reimbursements, and procurement documentation in accordance with financial policies.Assists with the preparation and monitoring of departmental budgets and maintains accurate financial records.Coordinates logistics for departmental/divisional events, workshops, and special projects.Support cross-functional projects, data compilation, and preparation of supporting materials.Identify opportunities to improve administrative processes and recommend enhancements for greater efficiency.Serve as an inter-divisional and intra-divisional liaison ensuring smooth information flow.Performs other related duties assigned to support the department and institution.
Required Qualifications
- Associate degree or equivalent combination of education and experience.
- Two (2) or more years of administrative or clerical experience, preferably in a higher education environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with institutional systems (e.g., Banner, PeopleSoft, Workday, or similar).
- Excellent written, verbal, and interpersonal communication skills.
- Strong attention to detail, organizational skills, and ability to prioritize multiple tasks in a fast-paced environment.
- Demonstrated professionalism, discretion, and commitment to customer service and teamwork.
Preferred Qualifications
Bachelor's degree preferred.
Certifications, Licenses, Restrictions
N/APhysical Demands
While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms
, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Full Time/Part Time: Full-time
Work Location/Schedule
This position is eligible for a hybrid work arrangement.
Posting Number: SC0965P
Open Until Filled: No
