Job Summary

Department-Specific Responsibilities

Provides administrative and secretarial work performing a variety of non-routine tasks related to the successful completion of the daily support of the finance department.

Responsible for the planning and implementation of department events.

Provides administrative and secretarial support functions to the Assistant to the Chair as well as finance faculty and serves as liaison with other departments and external entities.

Serves as backup to Administrative Secretary.

General Responsibilities

Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
Manages executive's calendar, meetings, travel, correspondence, and budget.
Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

4 years of relevant experience.

SKILLS

Required

Excellent organizational skills.
Demonstrates ability to maintain confidential information.
Strong verbal communication and listening skills.
Excellent collaboration and team building skills.
Demonstrates excellent judgment and decision making skills.
Effective conflict management skills.

Preferred

Academic coursework beyond high school, knowledge of IU systems, event planning experience, and web experience.

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Administrative Assistant

Indiana University Bloomington

107 S Indiana Ave, Bloomington, IN 47405, USA

Job Summary

Department-Specific Responsibilities

This is a Preview Listing…

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