Administrative Assistant, Career Development Center
Position Summary
The Administrative Assistant, Career Development Center supports JCCC's mission by serving as the administrative backbone of the department through efficient office coordination, accurate data management, and dedicated event support. The role orchestrates transfer of student and employer campus visits, coordinates travel and payroll administration, and ensures institutional compliance. By monitoring the departmental budget, managing essential resources, maintaining physical and digital records, and generating key performance reports, this position directly enhances operational efficiency and advances student and employer engagement.
Required Qualifications
- Requires a High School Diploma or equivalent and 3+ years of related experience.
Position Details
- Scheduling & Event Coordination: Manage all transfer student campus visits for advising and admissions, as well as coordinating employer visits. Assist in the planning, organization, and execution of special departmental projects and events.
- Office & Administrative Operations: Coordinate staff administrative functions, including timecard review/submission for payroll and maintaining supplemental contracts. Organize and oversee travel arrangements for department personnel. Maintain an up-to-date knowledge of department policies to ensure all operations align with institutional standards.
- Data & Records Management: Assist with the maintenance and continuous updating of the JobLink's database. Maintain and organize both physical and electronic departmental files to ensure easy retrieval and security.
- Financial & Resource Oversight: Prepare and monitor the department budget. Manage inventory and order office supplies to ensure uninterrupted departmental operations.
- Communications & Reporting: Draft general professional correspondence on behalf of the department. Formulate and distribute monthly department reports to track progress and metrics.
- Other duties as assigned: Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management.
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