Administrative Assistant

Job Description

The Administrative Assistant provides part-time administrative and clerical support to the TRIO Student Support Services program. This position assists with daily office operations, student records management, and program support activities to ensure effective service delivery and compliance with federal grant and institutional requirements. Employment is contingent upon the availability of grant funding.

Primary Duties and Responsibilities

• Provide administrative and clerical support to TRIO Student Support Services staff
• Maintain accurate student records and files in accordance with federal TRIO regulations and university policies
• Perform data entry and assist with tracking student participation, services, and program outcomes
• Assist with front office operations, including answering phones, responding to email inquiries, and greeting students and visitors
• Prepare correspondence, reports, and program materials as needed
• Assist with scheduling meetings, workshops, and program activities
• Support purchasing requests, supply inventory, and basic office operations
• Assist with preparation and logistics for workshops, orientations, and special events
• Maintain confidentiality of student, staff, and program information
• Perform other duties as assigned in support of program goals

Minimum Required Qualifications

• Minimum of one (1) year of progressively responsible professional office experience
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Experience with budget monitoring, financial tracking, and/or basic fiscal management
• Demonstrated ability to work effectively with various populations

Preferred Qualifications

• Bachelor's degree from an accredited institution
• Knowledge of TRIO programs and federal grant regulations
• Prior experience with TRIO Student Support Services (SSS) or other federally funded programs

Work Conditions

Part-time position/ 29 hours per week.

Additional Information

This position is contingent upon continued grant funding