"Administrative Assistant"

Job Details

Compensation Type: Hourly

Compensation: $22.50

Job Summary

The Administrative Assistant, Health & Human Services (HHS) Dean’s Office provides general administrative, clerical, project, and case management support for the Dean. This role utilizes basic or advanced office and research skills, depending upon position assignment and skill level demands. The position is typically assigned to work within the Dean’s Office and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment.

ESSENTIAL JOB FUNCTIONS

Leadership Support

• Performs responsibilities directly related to the management and general business operations of the Dean’s Office.
• Speaks for the Dean on routine matters and resolves and processes complaints and situations not requiring the personal attention of the Dean.
• Serves as the initial point of contact and screening for visitor access.
• Exercises sound judgment and discretion in dealing with matters on behalf of the Dean’s Office. Serves as a resource for decision-making in matters delegated by the Dean.
• May represent the Dean at meetings or in communications in matters, as delegated. Coordinates and maintains the Dean’s schedule.

Administrative

• Carries out major assignments in conducting the operations of the Dean’s Office.
• Manages capital equipment and performs other responsible administrative responsibilities on behalf of the office that require the exercise of independent discretion pertaining to matters of significance.
• Originates and creates data fields, spreadsheet criteria, formulas, and report formats. Edits reports requiring the drawing of conclusions and original thought. Develops reporting and record criteria. Completes special projects as assigned.
• Determines and implements methods and research for completing projects in consideration of the overall goal and project results.
• Manages the routing of forms and paperwork concerning academic, payroll, and contract processes.

Customer Service

• Maintains excellent working relations with the public, students, and internal contacts as representative of the College and the Dean.
• Advises and influences stakeholders on various matters.

Culture of Respect

• Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

Other Duties & Responsibilities

• Other duties as required.
• Attends all required meetings and trainings.
• Regular, predictable, and punctual attendance is required.

MINIMUM EDUCATION AND EXPERIENCE REQUIRED

• Associate’s Degree in a related field.
• Two (2) years of progressively responsible, exempt-level experience.
• State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
• An appropriate combination of education, training, coursework, and experience may qualify a candidate.

WORKING CONDITIONS

Typical office environment. Regular exposure to moderate noise typical to business offices.

CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Full Time/Part Time: Full time

Scheduled Hours: 40