"Administrative Assistant (Dean's Office- College of Science)"

The College of Science Dean's Office is seeking applicants for the position of Administrative Assistant to provide high-level administrative support to the Dean's Office. The selected candidate will handle multiple projects with a high degree of professionalism, organization, and coordination. Time management, attention to detail, and the ability to multitask are essential skills for this position.

This position is not eligible for a remote or hybrid work schedule. This position will be based on the main campus in the Gould Simpson Building.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Maintain complex calendars for multiple members of the College of Science senior leadership team.
• Provide high-level administrative support, including but not limited to drafting correspondence, making travel arrangements, and organizing documents for reimbursements.
• In support of Associate Dean, manage grade appeals and academic integrity violations to include scheduling meetings, organizing documentation in preparation for meetings, making communications, and keeping organized files for retention purposes.
• Provide customer service to callers and visitors to the Dean's Office to answer questions, provide directions and College information, and refer to appropriate parties across College and campus.
• Serve as backup to Executive Associate for other calendars for College senior leadership, including the Dean, for office coverage, office management, and other duties in their absence.
• Assist with oversight of student worker to help manage workload and work schedule.
• Assist with some logistics for College of Science events as needed.
• Schedule the Dean's Office conference and meeting rooms, including assisting meeting coordinators with the conference room technology.
• Responsible for general office administration, including opening and closing the office, answering phones, mail distribution, ordering office supplies, assisting visitors, and other duties as assigned.
• Maintain various contact lists, office directories, and email listservs.
• Additional duties may be assigned.

Knowledge, Skills, and Abilities:

• Strong communication and interpersonal skills.
• Ability to work effectively as part of a team in a fast paced environment.
• Strong time management skills.
• Strong attention to detail abilities.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Previous experience managing the calendars of upper administrators, preferably within an academic environment.
• Basic understanding of the University of Arizona's administrative structure.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: hourly rate

Grade: 4

Career Stream and Level: OC2

Job Family: Administrative Support

Job Function: Organizational Administration