"Administrative Assistant - Early College Programs"

Administrative Assistant - Early College Programs

Southeast Missouri State University

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202500321

Location: Cape Girardeau, MO

Department: Early College Programs

Position Summary

This position supports our 1500+ high school students and parents, 50+ partner high schools, and the Early College Programs Team to deliver high-quality, NACEP-accredited programming and services.

• Serves as the primary point of contact for partner school staff, students, and parents
• Assists in building the early college schedule each semester
• Onboards new early college instructors and facilitators, following HR processes
• Ensures student admission and enrollment occurs quickly and is streamlined through our internal software system(s)
• Coordinates textbook processes for high schools
• Helps track requirements for NACEP accreditation
• Provides administrative support, including correspondence, scheduling, supplies, etc.
• Drafts, edits, and proofreads memos, minutes, and reports
• Processes travel requests and expense reports
• Prepares, monitors, and reconciles purchase requisitions
• Other duties as assigned

Required Qualifications

• High school diploma or GED
• Demonstrated experience and understanding of customer service
• Excellent interpersonal, verbal, and written communication skills
• Demonstrated proficiency in Microsoft Office/Microsoft 365 software
• Demonstrated ability to organize and handle multiple tasks with frequent interruptions
• Excellent organizational and time management skills
• Demonstrated ability to initiate and maintain positive relationships with students, faculty, staff, and the public

Required Information & Deadline

Application Deadline: The position is available immediately and will remain open until filled. To ensure full consideration, application materials must be received by September 30, 2025.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You must submit the following for your application materials to be complete:

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references may be asked for later, if not previously submitted

Department Website: Early College Programs