"Administrative Assistant"

About the Department

Formerly known as George Mason University’s Arlington Campus, Mason Square is expanding on existing university resources to create the complete ecosystem necessary to inspire new knowledge, convert it to marketable goods and services, train the workforce to support it, and help incubate the businesses to scale it.

About the Position

The Administrative Assistant will work as part of Mason Square by providing administrative support, including event coordination and office staff responsibilities.

Responsibilities

• Assists in updating the Plaza website on WordPress: Includes special events (event flyer and information); Includes weekly events/Plaza amenities postings (pictures and information);
• Takes pictures of the Plaza and Plaza events using the office camera;
• Uses Canva to make flyers, promotional materials, and items for events;
• Promotes events around campus and to local businesses via physical and electronic flyers and information;
• Assists in event planning, organization, set up, execution, clean up, and data collection;
• Assists with Plaza events as needed;
• Oversees the office phone, greeting and assisting visitors, office inventory, and maintains the office coffee station;
• Performs data entry tasks such as updating Excel sheets and submitting events into various calendars and outlets; and
• Researches and contacts potential business partners via email, phone, or social media.

Required Qualifications

• High school diploma or equivalent;
• Demonstrated skills in the following areas: Verbal and Written Communication; Organization; Problem-solving; Time Management;
• Ability to multitask several duties; and
• Proficiency in using computer software including: Canva, WordPress, Microsoft Office, and Teams.

Preferred Qualifications

• College degree or equivalent;
• Previous experience in customer service or event coordination preferred;
• Experience in using photography skills; and
• Previous experience in marketing or related field preferred.

Instructions to Applicants

For full consideration, applicants must apply for Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date

September 17, 2025

For Full Consideration, Apply by

October 1, 2025

Open Until Filled

Yes