Administrative Assistant for Academic Affairs
Posting Number: STA00460PO26
Advertised Salary Range:
Location of Vacancy: USC Upstate, Spartanburg, SC
Part/Full Time: Full Time
Work Schedule: Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
Advertised Job Summary
The Administrative Assistant for Academic Affairs provides front-office, clerical, and administrative support for Academic Affairs. Responsibilities include reception duties, administrative support for designated Academic Affairs centers, assistance with meetings and events, support for routine personnel-related processes, and other administrative duties as assigned.
Job Related Minimum Required Education and Experience
Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
Preferred Qualifications
Bachelors degree and 2 years of administrative experience or equivalent. Spanish language proficiency preferred.
Knowledge/Skills/Abilities
Successful background check is required. Multi-tasking and priority management; working independently and negotiating constant interruptions; excellent written and verbal communication skills; excellent problem-solving and reasoning skills; ability to maintain efficiency and a high level of detail in a fast-paced environment.
Job Duties
- Provide front desk and office support for Academic Affairs. Greet visitors, answer and direct phone calls, handle incoming and outgoing mail, and respond to routine questions. Assist designated centers and staff with routine administrative tasks such as ordering supplies, scheduling meetings, processing receipts and deposits, and preparing basic reports as requested. Essential Function: Yes. Percentage of Time: 20
- Assist with organizing and setting up meetings and events for Academic Affairs, designated centers, and Faculty Governance Committees. Schedule rooms, arrange catering, track RSVPs, prepare meeting materials, distribute information, make travel arrangements, gather receipts and process reimbursements, and submit requests to Information Technology and Facilities Management. Attend events as requested and assist with coordinating event-related needs with Special Events and University Marketing and Communications. Provide assistance to event speakers and guests as needed. Provide general administrative support before, during, and after meetings and events. Hold a travel card and follow university purchasing and travel procedures when using university-issued cards. Assist in training Office of the Provost student employees to help with events & logistics. Essential Function: Yes. Percentage of Time: 30
- Assist with preparing, routing, tracking, and processing routine HR-related actions for Academic Affairs centers, including new hires, rehires, adjunct appointments, affiliate appointments, and dual appointments in HCM PeopleSoft and PeopleAdmin. Essential Function: Yes. Percentage of Time: 15
- Provide administrative support to the HR Coordinator for Academic Affairs during peak workload periods. Assist with hiring-related tasks and other routine HR support for faculty, staff, and students associated with Academic Affairs. Follow university Human Resources policies and procedures when completing assigned tasks. Essential Function: Yes. Percentage of Time: 15
- Assist with receiving and forwarding communications on behalf of Academic Affairs. Assist with maintaining Academic Affairs social media pages and updating content as directed. Essential Function: Yes. Percentage of Time: 10
- Perform other related administrative duties as assigned. Essential Function: Yes. Percentage of Time: 10
Open Until Filled: Yes
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition Program
- Dependent Scholarships
- Employee Assistance Program (EAP)
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
To apply, please visit: https://uscjobs.sc.edu/postings/210185
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