Administrative Assistant for Communication Department

Maintain proficiency in use of database systems ARGOS and Banner. Generate and monitor Enrollment Reports continually at beginning of each semester. Notify Department Chair when additional sections of courses may need to be opened. Work with Course Directors and Bookstore Manager to ensure correct textbook editions are ordered for classes each semester.

Reliably administer general office tasks. Greet students and visitors, direct them to proper areas/offices on campus. Answer phones, disseminate messages and distribute mail. Set-up and maintain department records via paper and digital files. Ensure files follow all applicable record-keeping requirements.

Ensure building and staff computer equipment is maintained and functions properly; submit work orders to facilities and IT as needed. Recommend and initiate improvements to enhance the work environment. Maintain and oversee inventories of equipment and supplies for department.

Oversee the work schedules of part time work-study students and assigns general office tasks. Provide training, guidance, mentorship and feedback. Process timecards in a timely manner.

Schedule and set-up department meetings; create and distribute agendas, record and distribute minutes and follow-up items.

Update the Course Inventory Management system with new programs, courses and revisions as specified by the Department Chairs. Monitor the progress of updates and additions in the system.

Assist Department Chairs and/or area accountants in budgeting, purchase requisitions, travel authorizations, and other University forms and processes as needed. Reconcile expenses from P-card on a weekly basis, and faculty hiring expenses on the Travel P-card as required.

Generate part-time instructor employment contracts at the beginning of each semester. Work with HR to process new full-time and adjunct faculty hires and assist with onboarding. Monitor and track instructor absence forms and faculty evaluations as required for accreditation compliance.

Represent the department staff on university-wide committees as appropriate; participate in organizations and networks that work collaboratively to develop the strategic goals of the University.

Organize tasks, travel and logistics for special events, including faculty searches, department student speech contests, awards banquets, and commencement activities.

Initiate projects to promote the programs within the department and enhance their reputation on campus.

Assist with recruitment efforts such as social media and find and develop new opportunities for community engagement.

Perform other duties as assigned.

Qualifications

• High School Diploma/GED, with some college coursework or vocational/technical training, required. Associate's or Bachelor's degree preferred. A combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Two years' related office experience required. The total qualifications required are based on a combination of education and work experience. Any experience used to meet the education requirement cannot also be used to meet the work experience requirement.
• Ability to properly represent the department chair, faculty/staff, and department by exercising positive human relation skills.
• Ability to maintain confidentiality.
• Ability to manage multiple projects, while maintaining high standards on general administrative duties. Ability to coordinate assignments with team members and report on the progress of the project to stakeholders.
• Strong computer skills in word processing, spreadsheets, email, and Internet.
• Good knowledge of general office practices, procedures and equipment.
• Knowledge of basic budgeting, expense control, book and record keeping.
• Ability to organize and maintain an effective and efficient office atmosphere; appropriate receptionist/phone skills.
• Knowledge of office equipment including telephone systems, desktop computers, printers, copiers, and scanners. Trouble-shooting skills and knowledge of vendor contacts for repair and maintenance preferred.
• Knowledge of and proficiency in grammar, punctuation, and correspondence.
• Ability to interface with people at all levels including students, faculty, administration and community. Able to articulate ideas clearly and acts as liaison in the exchange of information.
• Resourceful and effective in achieving departmental goals. Adept in conflict mitigation and resolution preferred.

Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time overtime-eligible staff position. Annual salary of $36,500 with a desired start date of November 2026. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins October 12, 2026. Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically.

ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life." and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles northeast of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University's mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university.

Utah Tech employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must provide employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Utah Tech is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at hr@utahtech.edu or 435-652-7500.

Utah Tech University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://titleix.utahtech.edu/reporting-discrimination/.

For important information regarding academics, campus safety, student services, employment laws, and other regulatory requirements, visit Utah Tech University's Right-to-Know https://utahtech.edu/right-to-know/ and Clery Act https://police.utahtech.edu/clery-act websites.

Benefits

Click here to visit https://humanresources.utahtech.edu/employee-benefits/ to learn more about the wonderful benefits available to you as a Utah Tech employee!

Highlights from Utah Tech's benefits package include:

• 14.2% retirement contribution, paid 100% by the employer (no match required), vested on day 1 of full-time employment;
• Regular undergraduate tuition waiver (paid at 100%) for employee, spouse, and unmarried dependent children to take courses at Utah Tech;
• Full medical, dental, and vision plans, with low employee-paid premiums, that begins on day 1 of full-time employment;
• Flexible Spending Accounts or Health Savings Accounts available;
• Employer-paid basic life insurance & disability insurance coverage from day 1 of full-time employment;
• Generous staff leave accruals, plus 12 paid holidays per calendar year.