Administrative Assistant for Master of Science Program

Company: Lincoln Memorial University

Job Location: Harrogate, 37752

Category: Administrative Assistants

Type: Full-Time

Department: Master of Science

Position Category: Staff Full Time

Job Description

The Administrative Assistant for the Master of Science Program in the DeBusk College of Osteopathic Medicine is responsible for assisting with the admissions process information flow, helping construct and maintain the applicants files, scheduling applicant interviews, creating and analyzing exams, and other duties pertaining to student services as assigned. Creating and scheduling courses for the semester.

Required Qualifications

• High school diploma with some college; transferable experience in an office situation. Familiarity of basic computer software, such as Excel and Word are necessary.

Preferred Qualifications

Bachelors degree

Campus: Harrogate

Posting Number: S04730P

Job Open Date: 09/03/2025

Job Close Date: 12/03/2025

Open Until Filled: No

Job Duties

• promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large;
• promote effective working relationships among faculty, staff and students;
• schedule and organize applicant interviews
• construct and analyze exams for all Master of Science courses utilizing ExamSoft software
• assist with office/reception coverage
• assist with responding to telephone inquiries and e-mail inquiries regarding the admissions process
• assist with processing application information
• assist with updating applicant files
• helping verify matriculation documentation
• assist with the planning and implementation of student events such as orientation, lunch and learn, and social activities
• assist the Director of Admissions & Student Services with verification of matriculation documentation.
• assist with student needs
• provide reciprocal assistance to other departments to accomplish overall goals of the Master of Science programs
• assist in completion of required institutional and program accreditation reports and other reports necessary for the operation and advancement of the University
• attend CRM and WebAdmit/Post/BacCAS recruitment software training sessions.
• Attend ExamSoft software training sessions.
• stay current with CRM and WebAdmit/Post/BaacCAS software application and functionality.
• Stay current with ExamSoft software application and functionality.
• respond to telephone and email inquiries regarding the admissions process.
• develop and update program catalog and handbook annually.
• facilitate the activities of the Master of Science Committees
• Coordinate and schedule mock interviews for MS students
• manage MS program budget, including requisition for purchases and p-card reconciliation
• develop and coordinate extracurricular learning opportunities such as Lunch and Learning sessions.
• direct students to available campus resources based on student needs.
• assist with the planning and implementation of on campus events, open houses, orientation, assessment, and graduation activities.
• develop and maintain webpage content to support the goals of the pre-professional programs
• coordinate and collaborate with admissions personnel, other staff, and faculty of DCOM and CVM.
• create course schedule and provide for the registrar
• reserve rooms for course offerings.
• take minutes at the Graduate council
• perform other duties as necessary.

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