"Administrative Assistant for the Gustavus Annual Fund"

Administrative Assistant for the Gustavus Annual Fund

Advancement

Description

JOB SUMMARY: This position supports the Gustavus Annual Fund team by managing fundraising database operations, prep for large-scale mailings, and support of our signature events to ensure smooth and effective engagement. This role oversees reporting and budget reconciliation and will manage email communications. The position requires strong organizational skills, attention to detail, and the ability to balance multiple priorities while contributing to a collaborative and positive office environment.

Employment Type: Full-Time (1.0 FTE), Non-Exempt (Hourly), and Benefits-Eligible

Pay Range: $18.00-$20.00 per hour

MAIN RESPONSIBILITIES:

• Provide general office support for the Annual Fund team, including answering phones, office coverage, and ensuring smooth daily operations.
• Provide comprehensive fundraising database support, including generating donor lists, creating reports, and managing email campaigns.
• Handle large-scale mailing projects for both the Annual Fund and affinity groups, including mail merges and coordination of print and delivery.
• Manage email communications by prepping and sending large emails for the Annual Fund.
• Manage the process and training with cross campus-departments on using the Square device, including processing of gifts and pledges, daily balancing, reporting, and checkout.
• Track and report on all gifts and pledges by appeal, ensuring accurate financial records.
• Assist the Advancement team with data-related tasks, including data entry, maintenance, and retrieval.
• Manage the requests of Annual Fund materials as needed, including submitting job requests and utilizing Web2Print.
• Oversee the Annual Fund budget, handling reconciliations, interdepartmental transfers, and workflow management.
• Supervise student employees, as assigned.
• Assist with signature events such as: Give to Gustavus Day, Affinity giving events, Homecoming, Senior Class Social, Reunion Weekend, and our summer Athletic golf events.
• Prepare and mail gratitude cards and note cards, as needed, to class officers and donors.
• All other duties as assigned.

Prerequisites

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent
• Two+ years of general office experience
• Strong computer skills, including proficiency with Microsoft Office Suite and Google Workspace; ability to learn and adapt to new software quickly
• Strong written and verbal communication skills
• Must maintain confidentiality and handle sensitive information with professionalism
• Demonstrated ability to work both independently and collaboratively in a team environment
• Complete a high volume of work accurately and on time, demonstrating strong attention to detail

Application Procedures: To apply for this position, please continue the process on our website, www.gustavus.edu/humanresources/employment to complete the online application and submit your resume and any other supporting documents.

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.

Gustavus offers competitive and comprehensive benefits which include:

• Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
• Workplace accommodations for physical or mental health concerns
• Onsite health services
• Free parking, exercise classes, and use of library and athletic facilities
• Paid parental leave
• Employer contribution to retirement savings plan (after one year of employment)
• Tuition scholarships for dependents
• Tuition benefit plan for employees and spouse
• 13 paid Holidays + generous PTO plan

Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving approximately 1,800 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.

Contact

Nicole Swanson | ncswanson@gustavus.edu | 507-933-6517