Administrative Assistant for University Compliance

Company:
Liberty University

Job Location:
Lynchburg, 24502

Category:
Administrative Assistants

Type:
Full-Time

Job Number: R0010818

As a team member of the Office of Ethics and Compliance, the Administrative Assistant II will provide general office support by answering the office phone lines, handling walk-in and appointment traffic, and general office maintenance tasks.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Greet guests, answer phone calls and redirect them when necessary
Provides administrative support to Executive Director of Equal Rights/Title IX, scheduling appointments and meetings. May handle details of a highly confidential and critical nature.
Maintains discretion handling highly confidential and critical information related to department meetings, strategic planning, etc.
Copying and scanning documents
Document delivery, pick up and organization
Manage/distribute incoming mail and deliveries
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Reconcile P-card statements, prepare expense reports
Monitor/manage breakroom supplies. Ensure orderliness of breakroom
Manage conference room schedule
Assist with scheduling meetings and events
Assist with training/travel coordination and scheduling
Assist with onboarding and coordination of details for new employees to the department
Prepare/Submit work orders and service tickets for IT, maintenance, moving, and access management and track progress
Complete forms in accordance with company procedures
Perform miscellaneous job-related duties as assigned

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Preferred Qualifications:

Bachelor's degree in a business-related discipline
5+ years of experience in an office setting

Minimum Qualifications:

3+ years of experience working in a fast-paced office environment
Experience supporting an administrative level position
Excellent and detail-oriented communication and organizational skills
Proficient knowledge and use of Microsoft Word, Excel, PowerPoint and Outlook
Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups
Individual must not be in default on any federal student or parent loan.
Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)).
High school diploma
To obtain LU-approved driver certification, individuals must be 21 years of age or older, possess a valid driver's license with a minimum of five (5) years of documented driving history, and maintain a clean driving record.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Possess excellent judgment, and able to support cross-functional coordination in a fast-paced environment
Always expected to maintain confidentiality and discretion
Display professionalism, maturity, and tact
Exemplifies positive energy and enthusiasm with a "can do" attitude, and works independently
Professional and polished verbal and written communication skills
Strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization
Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines
Strong computer literacy required including knowledge and application of MS Office, including Word, Excel, PowerPoint, and Outlook
Ability to understand, speak, and write English to convey messages and correspond in an articulate and professional manner

Physical and Sensory Abilities

Occasionally required to travel around campus
Frequently required to sit for extended periods to perform deskwork or type on a keyboard
Regularly required to hear and speak to effectively communicate orally
Occasionally required to stand, walk, and climb stairs to move about the building
Handle materials, reach overhead, kneel or stoop to conduct business
Regularly lift 10 or fewer pounds

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate to loud

Time Type
Full time

Location
Onsite

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