Administrative Assistant (Grade 5)
Student Welfare and Support Services (SWSS)
Administrative Assistant (Grade 5)
Are you a highly organised and proactive administrator ready to contribute to activities shaping inclusive education and student welfare at a world-leading university?
Join Student Welfare and Support Services and play a key role in providing administrative support for the successful delivery of the University of Oxford’s commitments under the Access and Participation Plan. You will be helping to enhance our services for disabled students through effective co-ordination, communication and project support.
Location: 2-3 Worcester Street, Oxford, OX1 2BX
Salary: Grade 5: starting salary £32,108 rising incrementally to £37,338 per annum pro-rata (includes Oxford University weighting)
Hours: Full time – 36.5 hours per week year round. Part time working considered, with a minimum of 29.2 hours (0.8FTE)
Contract: Fixed-term (3 years – until 31st July 2029) - due to the length of contract, this role is not available as an internal secondment
About Us
Spanning the historic streets of the “city of dreaming spires”, the University of Oxford is a globally renowned institution committed to excellence in research, education and student wellbeing.
Student Welfare and Support Services (SWSS) brings together the Counselling Service, the Disability Advisory Service, Sexual Harassment and Violence Support Service, Mental Health Advisory Service and the Peer Support and Mental Health awareness training programmes, to provide coherent and accessible support to students.
Our vision is to create an environment in which all students can flourish at Oxford, personally and academically, and develop the resilience and skills to thrive.
What We Offer
Working at the University of Oxford offers an excellent range of benefits, including:
- 38 days’ annual leave (inclusive of public holidays), with the option to purchase additional leave.
- One of the most generous family leave schemes in UK higher education.
- Flexible and hybrid working options in line with the University’s new ways of working framework
- An excellent contributory pension scheme.
- Access to a wide range of personal and professional development opportunities.
- Free membership of the University Club and discounted sports facilities.
- A confidential Employee Assistance Programme available 24/7.
About the Role
You will provide high-quality administrative and coordination support across a range of project activities, contributing to work that fosters inclusive environments and addresses awarding gaps.
Working closely with the project manager and other project leads, you will support cross-institutional collaboration with colleagues across the collegiate University—including academic divisions, colleges, and central services. You will help coordinate activity, manage documentation, and support clear and effective communication between stakeholders, including collaborative work with students.
You will manage a varied administrative workload and contribute to the smooth running of the project. Key aspects of the role include:
- Coordinating meetings, events and project activity across multiple stakeholders
- Drafting and managing correspondence, documentation and project materials
- Supporting administrative and financial processes, including monitoring budgets and expenses
- Maintaining accurate records and ensuring compliance with University procedures and data protection standards
- Identifying opportunities to improve administrative systems and processes
About You
As part of our departmental commitment to openness, inclusivity and transparency, we strongly encourage applications from individuals from underrepresented or minoritised backgrounds who meet the essential criteria for the post.
You will bring:
- The ability to manage and prioritise a varied workload, working effectively to deadlines
- Proven ability to communicate effectively with colleagues and stakeholders.
- Excellent attention to detail and a high level of accuracy
- Proven experience of providing high-quality administrative support, including drafting correspondence
- Good numeracy skills and experience of routine financial administration
- Experience of working within established processes and procedures, with the ability to identify and implement improvements
- Strong IT skills, including proficiency in Word, Excel, PowerPoint and SharePoint
Sponsorship and Right to Work
This role does not meet the eligibility requirements for a Skilled Worker Visa Certificate of Sponsorship under current UK and Immigration legislation. Therefore, Student Welfare will not be able to sponsor individuals for their visa application. We welcome applications from all, but before applying, please review if you have other options to independently obtain the right to work in the UK.
Application Process
To apply, please upload:
- A covering letter/supporting statement
- Your CV
- The details of two referees
The closing date for applications is 12 noon on Friday 22nd May.
Interviews are expected to take place week commencing 15th June.
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