"Administrative Assistant"

Job Details

Hampton University seeks a motivated individual to fill the position of Administrative Assistant in the Department of Entrepreneurship. The successful candidate will provide essential administrative and clerical support. Key responsibilities include greeting students, management of correspondence, in addition to other administrative tasks. The ideal candidate should possess professional and customer service skills. This position plays a vital role in maintaining organization and communication within the department.

Examples of Duties

• Perform clerical duties to include, but not limited to filing, scanning, copying, emailing, etc.
• Greet students, visitors, and parents courteously and professionally.
• Prepare purchase requisition and reimbursement documents.
• Order office supplies and equipment.
• Set up and coordinate meetings.
• Make travel arrangements.
• Manage day-to-day communications for the Division.
• Compose letters and memorandums.
• Manage correspondence with students, parents, and other constituents.
• Assist with maintenance of office equipment such as copiers, printers, shredders, etc.
• Type reports and other documents as needed.
• Assist with maintaining office records.
• Assist with copying and/or delivering documents to Office Services for printing.
• Assist in the coordination and preparation of departmental meetings.
• Collects, organizes, and distributes department related communications and materials.
• Assist with special programs/events in the Division as needed.
• Perform other duties as assigned by the Department Chair.

Typical Qualifications

• Must have a high school diploma or GED and previous professional experience.
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Must have effective communication and organizational skills.
• Ability to work independently as well as within a team.
• Strong sense of ownership over assigned tasks.
• Possess strong interpersonal skills.
• Provide services and accurate information in a courteous and timely manner.