"Administrative Assistant"

Administrative Assistant

Company: Dartmouth College

Job Location: Hanover, NH 03755

Category: Administrative Assistants

Type: Full-Time

Posting date
09/29/2025

Open Until Filled
Yes

Position Number
1128437

Hiring Range Minimum
$20.00

Hiring Range Maximum
$25.00

Union Type
Not a Union Position

SEIU Level
Not an SEIU Position

FLSA Status
Non-Exempt

Employment Category
Regular Full Time

Scheduled Months per Year
12

Scheduled Hours per Week
40

Schedule
8:30 am - 5:00 pm

Remote Work Eligibility?
Onsite only

Is this a term position?
No

Is this a grant funded position?
No

Position Purpose
To ensure the smooth and efficient operation of the Guarini Institute. The role will require coordinating and performing a wide variety of administrative and programmatic support functions for the Guarini Institute, and Off-Campus Program faculty directors that will increase office efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the office and off-campus program offerings.

Description
The administrative assistant will work with a team of 8 other individuals to advance the mission of off-campus programs at Dartmouth.

Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Experience

• 2 - 3 years of administrative experience in roles with increasing levels of autonomy and responsibility.

Skills, Knowledge and Abilities

• In-depth knowledge of office procedures.
• Ability to work with and interact effectively with students, staff, faculty, and foreign institutions.
• Proven ability to work successfully both as an individual contributor and as part of a team.
• Excellent organizational and project management skills, with the ability to multitask.
• Demonstrated problem-solving, decision-making, and troubleshooting skills.
• Proficiency in Microsoft Office and knowledge of computer databases and electronic communications software; ability and initiative to learn new systems and programs.
• Strong writing and proofreading skills.
• Ability or willingness and capability to learn to update web pages and manage social media applications and postings.
• Detail-oriented with a high degree of accuracy.
• Strong interpersonal skills and the ability to communicate with a wide range of constituencies both on and off campus.
• Tact, professionalism, and demonstrated experience handling highly sensitive and confidential information.

Preferred Qualifications

• Experience in an academic environment.

Department Contact for Recruitment Inquiries
Megan Wood

Department Contact Phone Number
603-646-1202

Department Contact for Cover Letter and Title
Megan Wood, Deputy Director

Department Contact's Phone Number
603-646-1202

Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function

Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link
https://searchjobs.dartmouth.edu/postings/83138

Description

Office Management

• Serves as the first point of contact for the Guarini Institute and manages and triages communications received via phone, email, and in person.
• Oversees the smooth functioning of the Guarini Institute office space and assists with supporting various positions within the office related to projects, meetings, and data input.
• Manages the Guarini Institute calendar and events.
• Tracks and monitors deadlines and pending items; follows up with appropriate contacts to ensure consistent and efficient workflow and timely completion of tasks.
• Anticipates and proactively manages preparation and follow-up for meetings, events, and programs.
• Schedules meetings for Guarini Institute staff and reserves space for office events and functions.
• Participates in staff meetings, takes minutes, and ensures the timely and accurate dissemination of information and follow-up.
• Manages office space issues and operating supplies; responsible for Zoom meetings, audiovisual (AV) setup, and related tasks.

Percentage Of Time
40%

Description

Outreach and Communication

• Works with the Guarini Institute team to develop and implement outreach to internal and external constituents, coordinating with counterparts in various other Dartmouth administrative and academic departments.
• Assists in preparing and designing communications materials.
• Develops and manages the Guarini Institute website and social media accounts in collaboration with others for content;
• Supports campus events on behalf of the Guarini Institute including the annual Off-Campus Programs Fair and other department sponsored events.
• Communicates and updates campus partners on off-campus program enrollments and updates.

Percentage Of Time
20%

Description

Program Support

• Assists the Guarini Institute leadership team in preparing communications and reports, as well as collecting information required to maintain appropriate records for program operations and reviews.
• Maintains and monitors off-campus program enrollments, including late applications, student rosters, waitlists, and processing withdrawals.
• Assists in organizing and hosting campus visitors.
• Responsible for record management in study abroad software (Terra Dotta) and corresponding Dartmouth systems, including but not limited to Banner and Data Warehouse.
• Supports and administers the application review process in coordination with the Assistant Director for Study Away during the annual deadline and thereafter, ensuring the student application process runs smoothly and effectively.
• Regularly monitors the student application process and coordinates with faculty on inputting their reviews and monitoring their cohort of programs.
• Helps schedule meetings for faculty with students during the application and orientation phases.

Percentage Of Time
40%

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.

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